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Lockport Township Board meets Monthly on the second Monday of the Month at 7p.m. at the Township Hall located at the corner of Holtom and South River Roads.

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58982 Holtom Rd., Three Rivers, MI 49093

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Township News

Feb12, 2017

Lockport W

By | February 12th, 2017|General Information|

 

LOCKPORT TOWNSHIP WATER BOARD MEETING

JANUARY 3, 2017

 

Purpose of the meeting:  Regular meeting of the Lockport Township Water Board.

 

Members Present:

                David Cooper, Chairman

                Wayne Timm, Board Member

                Paul Miller, Board Member

                Mark Major, Lockport Township Rep

Pat Burke, McLellan and Strohm, Accountant

                Rhonda Wright, Secretary

 

Members Absent:

                Lorrie Witt, Scott King

 

Call to order:

The January 3, 2017 meeting was called to order by Chairman David Cooper at 7:03 p.m.

 

Agenda Approval:

Mark Major made a motion to approve the agenda as submitted.  Paul Miller seconded the motion.  All in favor, motion passed.

 

Meeting Minutes:

Wayne Timm made a motion to accept the 12/20/2016 meeting minutes as written.  Mark Major seconded the motion.  All in favor, motion passed.

 

Accountant’s report:

  1. Accounts Receivable: Pat Burke said her office has received a few calls questioning why the meter fee and capital improvement fee did not show on the current billing.  Since the billing contained more information this period requiring the need to consolidate space the meter fee and capital improvement fee were combined as one line item on the billing.  On the Account Aging report Lyal Ward’s past due balance is less than the last report due to the fact the Board had approved a boil water credit and this credit was more than the current quarterly billing. 
  2. Accounts Payable: Pat Burke stated the monthly bills are the normal bills and are in the amount of $10,919.24. Mark Major questioned if the amount due Midwest Energy Cooperative was an actual reading or estimated reading and Pat looked at the bill to determine it was an actual reading.  Midwest Energy Cooperative service is for well 3 and AEP service is for well 2 and the tower. Wayne Timm said well 3 has been running the most.  Pat Burke reminded everyone her office would like time sheets the day before the meeting date.     Wayne Timm will check with Jennifer Ransbottom on how much JPR has paid Jim Tolfree for reading meters. Pat Burke asked about paying Mark Major as she has not paid him for the past meetings.  Mark Major is a board member and should be paid accordingly.  She will process the past due amount with the next payroll. 
  3. Financial Statements: The financial statements are preliminary as not all information was available at time of preparation.  Pat Burke will contact Treasurer Mike Frieser about transferring money from the savings account to the checking account.  A lump sum amount is transferred a couple times per year.  The balance for Arbor Financial is from the 11/30/2016 statement. A new statement was not available as of the date the statements were prepared. 

                 Total Assets:             $7,225,237.39

                 Total Liabilities:       $115,383.91

                 Fund Balance:          $7,109,853.48

                 Monthly Expenses: $10,919.24

Wayne Timm made a motion to accept the Accountants Reports and pay the bills.  Paul Miller seconded the motion.  All in favor, motion passed.

  1. The system operation hours summary includes only Scott King’s and Wayne Timm’s hours.  This will be updated at the next meeting.
  2. Pat Burke receives two email messages just after midnight each night from Miss Dig. She called Miss Dig to ask if these emails could be sent at a different time.  Miss Dig told her they could be stopped but not sent a different time and that Miss Dig does not suggest stopping the midnight EOD audit email notifications.  Pat suggested stopping the email notifications and having her check the Miss Dig system account each day.  Pat also recommended that the ticket email notifications be sent directly to Scott King rather than having them sent to her and having her forward the tickets to Scott.  As has been the practice Scott will notify Pat of the response to post for the ticket(s) and Pat will post the response to Miss Dig system.  The law requires emergency ticket response be made and posted with Miss Dig within 3 hours.  Non-emergency ticket responses must be made and posted within 3 days.  Mark Major made a motion that EOD audit email notification be stopped, that Scott King receive the ticket email notifications and that Pat Burke review the reports each morning.  Wayne Timm seconded the motion.  All in favor, motion passed. 
  3. Correspondence was received from Riverside Church requesting a donation. The Board chose not to donate. 
  4. Pat Burke reviewed the recent audit report from Seber Tans, PLC that was presented to the Lockport Township Board. She reported the numbers are the same as her office reported and that comments in the report in regards to lack of segregation of duties are not accurate to the water department.  Controls are in place for segregation of duties.  The $300,000 excess in cash is not for operation purposes but for capital improvements. 

 

System Operator’s report: 

Scott King has been checking pumps, rereading meters, and system maintenance.  In December 3,802,000 gallons were pumped. 

 

Old Business:

  1. There have been no new blog notification sign ups within the last month. Current number signed up are 155.
  2. The request for phone numbers on this billing statement has netted some numbers. Pat Burke’s office will update the system with the phone numbers.    

 

New Business:

  1. Pat Burke received a call from Bruce Muehlberger regarding hook up procedures.  He is currently quoting a new home construction in Tamarac Subdivision.  The fee to hook up is $1,695 however no written procedures or specifications are known.  Paul Miller suggested we should have an approved excavation company, with a possible second company, performing all hook ups.  A system operator should also be present when hook up is made.  Mark Major asked David Cooper if he would come up with procedures and specifications.  David agreed to work on these.  David will also contact Bruce Muehlberger and discuss. 
  2. David Cooper made a motion to change the semi-monthly board meetings to a monthly meeting effective immediately. Mark Major seconded the motion. All in favor, motion passed.  The next board meeting will be February 7, 2017.
  3. Mark Major asked about the recent road box that was replaced near Greenmark Equipment. He stated the box is too high and could possibly be damaged with snow removal.  David Cooper said he will look at possible alteration to correct. 
  4. David Cooper has prepared a capital improvement project plan. This plan along with a copy of the meeting minutes need to be submitted to Katelyn with DEQ.  David Cooper made a motion to submit the 5 to 20-year capital improvement plan as written.  Wayne Timm seconded the motion.  All in favor, motion passed. 

Visitor’s comments:

There were no comments.

 

Adjournment:

Wayne Timm made a motion to adjourn the meeting at 7:56 p.m.  Paul Miller seconded the motion.  All in favor, motion passed.

 

Respectfully Submitted,

 

 

Rhonda Wright

Secretary

Minutes Approved 2-7-2017

 

 

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Feb12, 2017

Regular Meeting Agenda for February 13, 2017

By | February 12th, 2017|General Information|

Lockport-Township-Agenda-feb 13, 2017

Jan14, 2017

Lockport Township Board Regular Meeting Minutes 12/12/2016

By | January 14th, 2017|General Information|

LOCKPORT TOWNSHIP REGULAR MEETING

DECEMBER 12, 2016

 

Purpose of the meeting:  Regular monthly meeting of the Lockport Township Board.

 

Members Present:  Mark Major, Melissa Major, Mike Friesner, Beccy Friesner, Tammy Babcock, Theresa Gherna-Ankey, Paul Bungart, Doug Kuhlman, Dale Hutson, Rhonda Wright

 

Members Absent: None

 

Call to order: The December 12, 2016 meeting was called to order by Supervisor Mark Major at 7:00 p.m.

 

Mark Major lead the Pledge of Allegiance

 

Approval of Agenda:  Mike Friesner made a motion to amend the agenda to add Scott McCollum with Seber Tans, PLC after Public Comments.  Paul Bungart seconded the motion.  MOTION CARRIED 5-0.

 

Approval of Minutes: Theresa Gherny-Ankey noted a change to the meeting minutes should be made to the Enforcement section regarding the seminar on 12/6/2016.  The correct meeting time should be 1:00-3:30 p.m.  Paul Bungart made a motion to accept the amended minutes of the November 14, 2016 regular meeting.  Mike Friesner seconded the motion.  MOTION CARRIED 5-0.

 

Public Comments:  Ray and Annie Signorello presented Mark Major with the American flag and Michigan flag that both flew over the Capitol on his first day as the elected supervisor.  Ray also thanked Mark Major for coming forward and taking over as acting Supervisor when Ray stepped down earlier this year. 

 

Accountant Report:  Scott McCollum with Seber Tans, PLC presented the Board with the audit statement ending 6/30/2015.  This included a power point presentation, the financial statements and supplementary information, SAS 114 letter and SAS 115 letter.   Key audit areas included cash, accounts payable, revenues, accounts receivable, special assessments, expenses, and required disclosures.  The general fund was approximately $1.1 million and the water fund was approximately $364,000.  He stated these were healthy positive numbers.  The only deficiency, which is true of all other township audits, would be segregation of duties.  This is because only one person is collecting revenues.  He stated Mike Friesner has his contact information if anyone has questions.

 

Mike Friesner thanked Ray Signarello for the clean audit since this was during his time as Supervisor.

 

Enforcement Officer Report:  Doug Kuhlman reported from the monthly ordinance violation report that listing #13 has ignored all correspondence regarding clean up.  There have been homeless people on the property also.  The owner of listing #12 claims notice went to the wrong address.  The Judge has ordered the building department to inspect the property. Listing #11 has been damaged by the property owner.  The police have been called for problems at the property.  Listing #10 was a burning ordinance that went to court last week, however owner did not show.  Judge said to continue with case because the owner has warrants and once arrested can be made to pay fines associated with the property.  Under open investigations, listing #7 is a large house under construction that the owner is now in a divorce situation.  He asked Doug Kuhlman to send him a letter regarding violations.  No ticket has been issued to date.  There are three new cases, two of which are rental properties that the owner lives out of town and was not aware of the problems. 

 

Doug Kuhlman reported he attended the medical marijuana seminar on 12/6 at the Fetzer Center.  There are five types of licenses including the store, transporter, processor, tester and grower.  The amount of tax revenue a municipality would receive from the state has been decreased.  The law states if the municipality does not want to allow grow operations they do nothing, however if they choose to allow, zoning ordinances need to be approved.    If the township receives any kind of correspondence from the State, contact Doug Kuhlman immediately.  He believes legalizing of marijuana will be on the ballot in 2018.  He recommends not allowing grow operations within the Township.  Theresa Gherna-Ankey also attended and said it was a good seminar.  She feels the Township should wait and see how other municipalities handle.

 

Assessors Report:  Dale Hutson reported he is preparing for the board of review meeting on 12/14/2016.  Tammy Babcock questioned how the appointment of board of review committee members works.  Dale Hutson said that appointments are made in odd years and should be reappointed prior to next board of review in the odd year.  The appointments are for two years and committee members should be sworn in within 10 days or by the meeting date at the latest.  If a member is replaced, the new appointment would be for the current term only. 

 

Treasurers Report and Bills:  Mike Friesner reported the following monthly cash statement.

Checking balance $1,753.75 with a $43,114.87 transferred from SMB account and checks drawn in the amount of $41,258.25.  Outstanding checks are $2,263.61.  Balance of accounts to date are checking account $1,753.75; SMB savings account $210,562.31 ($92,000 for fire truck fund); Flagstar savings account $247,328.33; Horizon Bank CD $177,220.58; Kellogg Community Credit Union CD $75,245.87 and Three Rivers Banking Center CD $111,343.61 for a total of $823, 454.45. 

Mike Friesner made a motion to accept the treasurers report as presented and pay the bills.  Mark Major and Theresa Gherna-Ankey both seconded the motion.  MOTION CARRIED 5-0.

 

Mike Friesner said that all bank accounts need to be updated with current Board members.  These changes are to remove Ray Signarello (Supervisor) and Wayne Timm (Clerk) and to add Supervisor Mark Major, Treasurer Mike Friesner and Clerk Tammy Babcock.  The accounts to be changed are held at Southern Michigan Bank, Flagstar Bank, Horizon Bank, Kellogg Community Federal Credit Union and Three Rivers Banking Center (aka Sturgis Federal Bank and Trust).  Deputy Treasurer Rebecca Friesner will need to be added at Southern Michigan Bank for online banking only.

Mike Friesner made a motion to change the bank accounts to show current Board members.  Tammy Babcock seconded the motion.  Roll call vote:  Paul-yes, Theresa-yes, Mark-yes, Tammy-yes, Mike-yes.  MOTION CARRIED 5-0.

 

Waste Management:  Tammy Babcock has received correspondence from Waste Management that rates are going up, although they did not indicate the new amounts. 

 

Committee Assignments:  The following committee assignments have been made:

Website – Melissa Major.  Mark Major made a motion to appoint Melissa Major to website committee.  Mike Friesner seconded the motion.  MOTION CARRIED 5-0.

Community Development-Mark Major, Theresa Gherna-Ankey.  Mark Major made a motion to appoint Mark Major and Theresa Gherna-Ankey to community development committee.  Mike Friesner seconded the motion.  MOTION CARRIED 5-0.

Intergovernmental Relations-Paul Bungart.  Mark Major made a motion to appoint Paul Bungart to intergovernmental relations committee.  Theresa Gherna-Ankey seconded the motion.  MOTION CARRIED 5-0.

Planning-Paul Bungart.  Mark Major made a motion to appoint Paul Bungart to planning committee.  Mike Friesner seconded the motion.  MOTION CARRIED 5-0.

Three Rivers Library-Joe Nowicki.  Mark Major made a motion to appoint Joe Nowicki to Three Rivers Library committee.  Mike Friesner seconded the motion.  MOTION CARRIED 5-0. 

ZBA and Elections are required of the Township Clerk to attend.

Dump passes-Paul Bungart and Theresa Gherna-Ankey.  Mark Major made a motion to appoint Paul Bungart and Theresa Gherna-Ankey to dump passes committee.  Mike Friesner seconded the motion.  MOTION CARRIED 5-0.

Three Rivers Fire-Mark Major and Paul Bungart.  Mark Major made a motion to appoint Mark Major and Paul Bungart to Three Rivers Fire committee.  Mike Friesner seconded motion.  MOTION CARRIED 5-0.

Roads-Mark Major and Mike Friesner.  Paul Bungart made a motion to appoint Mark Major and Mike Friesner to roads committee.  Tammy Babcock seconded motion.  MOTION CARRIED 5-0.

 

Dale Hutson offered to make a PDF list of all property addresses to cross reference for dump passes. 

 

Mark Major stated the roads that would be part of the roads committee will be all township roads and not primary roads. 

 

Annie Signorello asked who makes the decision to when roads are plowed.  Mark Major said the decision is made by Chris Minger and Mike Harris at the road commission.  The board commissioners do not make the decision. 

 

Committee Reports:

A. Community Development-Wayne Timm did attend the meeting and reported they had a speaker who suggested officials go out within their municipality and thank business owners.

B. Intergovernmental Relations-no one attended the meeting.

C.  Centreville Fire Board-Mark Major attended the 11/16/2016 meeting. Next year’s budget was discussed along with the department wanting to put a mechanical pump on truck allowing them to pump from truck to truck.  A new mechanical pump would cost approximately $30,000.  They would like to replace the first out truck which is a 1991 in the next 5 years.  The current building would not accommodate the height of a new truck so they would have to order a custom build, which would be more expensive, or look at modifications to building.  Other options they are looking at would be to build a pole barn where the existing parking lot is located or purchase another piece of property.  The next meeting is 1/12/2017.

D.Nottawa Library-Mike Friesner reported there are 30,085 items in the collection, the computer usage was 233, the library loaned out 471 items, and 3,374 people used the library. The library does a donut day on the 3rd Wednesday after the 1st Monday of each month at 9:30 a.m. 

E.  Planning/ZBA-no meetings.

F.  SMCCI-Ed Schrader reported the accounting firm of Walker, Fluke and Sheldon PLC has begun the annual audit for the fiscal past year and should have their report in January. Interviews are being conducted with three applicants for the part-time position in the Tuscola office.  Administrator Chris Hamilton felt that the Village of Vicksburg could be interested in joining SCMCII in the near future.  Activities in both offices, especially Athens, have been brisk the past month.  The offices are looking for a few more good, qualified code inspectors.  Members discussed and agreed to a policy to cover a procedure for meeting cancellation in the event of severe weather.  There was no other business, public comment or further board discussion.  Ed Schrader did suggest making a Township policy for meeting cancellations.

G.  Supervisors Meeting-Mark Major attended the supervisors meeting on 11/17/2016 at the White Pigeon Township Hall. The Branch/St. Joseph County Health Department was in attendance.  Road conditions were the main topic.  The County is looking to fill a road commission board position.

H.  Three Rivers Library-Joe Nowicki attended the 11/29/2016 meeting at the Library. Casual Friday attire was discussed along with snowplowing and the secretary stepping down.  On 1/26/2017 a strategic planning meeting will be held.  Overdue fines will be discounted by ½ if paid in December.  There are 1,116,547 total items, 8,473 people used the library, 4,544 items are in circulation, 513 e books where checked out, 261 children attended programs and 62 young children attended programs.  The next meeting will be 12/21/2016.

I.  Water Department-Mark Major attending the water board meeting on 12/6/2016. Repairs are being made with Scott King, David Cooper and Greg Millard making many of the repairs.  A broken hydrant has been replaced and another one was damaged by a vehicle.  The DEQ reports are up to date.  The board agreed that payment due dates on a weekend or Holiday will move back a shut off until the 2nd business day after the weekend or Holiday.  The water board is recommending the Township board approve a water usage increase of Social Security COLA or 5% whichever is greater for the next 3 years.  This would be an increase to the average water bill of $8 per year and generate approximately $8,000 in revenue.  This would be to build revenue for repairs and future improvements.  Theresa Gherna-Ankey asked if Tamarac residents will stop paying the service fee of $32 after the bond is paid off.  Mark Major indicated this would be removed, however not to say it would not be replaced.  However, this would then apply to all water department customers.  Mike Friesner questioned if the bond can be paid off early but David Cooper said that the CD funds available could not be used because it belongs to all customers not just Tamarac customers.  The bond was originally required by the DEQ to be paid by Tamarac customers only.

Paul Bungart made a motion to assess each customer the Social Security COLA or 5% whichever is greater for 3 years beginning 01/01/2017.  Tammy Babcock seconded the motion.  Roll call vote:  Mike-yes, Tammy-yes, Theresa-yes, Paul-yes, Mark-yes MOTION CARRIED 5-0.

J.  Website-Melissa Major had nothing to report.

 

Old Business:  None

 

New Business:  Tammy Babcock has looked into new name plates for the board members.  The internet company mynameplates.com quoted $8.95 per plate and $5 for holder with free shipping.  She did check with Joey at Centreville and their cost was more.  Mike Friesner and Mark Major would like to keep the business local.  Doug Kuhlman would like to see name plates for ZBA and planning commission too.  David Cooper would like for the water board. 

Mark Major made a motion to spend up to $300 for name plates and holders.  Mike Friesner seconded the motion.  Roll call vote:  Theresa-yes, Paul-yes, Mark-yes, Tammy-yes, Mike-yes.  MOTION CARRIED 5-0.

Tammy Babcock received correspondence from the Michigan Township Association regarding upcoming classes.

 

The post office box address on the county website is for the water board and not the Township.  Tammy Babcock will contact Vicki Allen at the courthouse to have this information and current board member information updated.

 

Adjournment: Mike Friesner made a motion to adjourn the meeting.  Tammy Babcock seconded the motion.  MOTION CARRIED 5-0.

 

The next regular scheduled meeting is 1/9/2016 at the Township hall. 

 

Respectfully Submitted,

Rhonda Wright

Deputy Clerk

 Minutes Approved:  1-9-2017

 

 

 

 

Jan14, 2017

Lockport Township Water Board Meeting Minutes 12/20/2016

By | January 14th, 2017|Water Department|

LOCKPORT TOWNSHIP WATER BOARD MEETING

DECEMBER 20, 2016

 

Purpose of the meeting:  Regular meeting of the Lockport Township Water Board.

 

Members Present:

                David Cooper, Chairman

                Wayne Timm, Board Member

                Lorrie Witt, Board Member

                Paul Miller, Board Member

                Mark Major, Lockport Township Rep

Pat Burke, McLellan and Strohm, Accountant

                Scott King, System Operator      

Rhonda Wright, Secretary

 

Members Absent:

                None

 

Call to order:

The December 20, 2016 meeting was called to order by Chairman David Cooper at 7:03 p.m.

 

Agenda Approval:

An agenda was not available for this meeting.

 

Meeting Minutes:

Lorrie Witt made a correction to amend the minutes of 12/6/2016 to read “made a correction to amend the minutes…” and to correct New Business (C) to read “four square acres”.  Paul Miller made a motion to approve the minutes as amended.  Lorrie Witt seconded the motion.  All in favor, motion passed.

 

Visitor’s Comments:  Hunter Reece with North American Pump Company from Wakarusa, Indiana was present to provide information and a quote from this company.  They would like to be considered to offer services of well drilling, well and pump repairs, electrical, and other services.  The company has been in business since 1998.  They were in the process of scheduling servicing when JPR was terminated.  Scott King gave a favorable recommendation of service and pricing.  Scott said their pricing is considerably cheaper than a competitor.  Scott King believes well 2 is ready for service as it continues to have problems.  They do have an electrician on staff. 

 

Accountant’s report:

  1. Currently 155 people have signed up for the Water Department Blog.       
  2. Scott King met with Lyal Ward on 12/15/2016 to check the water meter.  There was no active movement of the meter until a toilet was flushed.  This caused the meter to run the correct amount for usage.  Scott then used the handheld meter which also read correct amount for usage.  Scott invited Lyal to attend the next water board meeting if he still had questions.  Pat Burke then asked how to bill for the remaining balance due on his account.  A vote of 5-0 passed to bill the customer for the full balance due.        
  3. Pat Burke explained how rate increases have been handled in the past. Due to the recent approval of increased rates, she is questioning when the new rate becomes effective.  In the past rate increases have been effective on September 1st.  The rate increase is normally done on the 1st day of the month prior to the billing.  For the January 2017 billing, meters were read in mid-December, thus causing the billing to be at the previous rate.  It was decided the next billing cycle of 4/1/2017 will include the rate increase back to the mid December readings.  For the remaining two years of the water usage increase, a September 1st change date will be used.  The September reconsideration rate increase coincides with the bond payment. 
  4. Pat Burke provided a copy of the water bill wording.
  5. Pat Burke provided copies of letterhead with one providing lines and one without lines. Pat questioned whether the board would like her office to print or to have professionally printed.  As a more cost effective way, Lorrie Witt suggested her office print and charge for such versus hiring an outside company to print.
  6. During a recent Township audit, Scott McCollum with Seber Tans, PLC indicated the lack of segregation of duties was a matter for consideration. Pat Burke did state her office does use segregation of duties within the water board department.  David Cooper asked Mark Major since the water board is charged for part of the audit bill that Scott McCollum come to a meeting and explain the audit.  Mark indicated this could be a possibility.  Mark went on to say the graphs provided in the audit are not very detailed. 
  7. Wayne Timm asked David Cooper to contact Jim Tolfree since he has not responded to calls from Greg Millard. David will attempt to make contact with Jim.

 

System Operator’s report:

  1. Scott King said he checks the pumps daily and the generators weekly. Scott has also completed handheld meter readings, turned on water to a Wilbur Road property, repaired the broken hydrant on Buckhorn Road and completed one Miss Dig request.    

 

Old Business:

There was no old business. 

 

New Business:

  1. David Cooper asked about ideas for 10 and 20-year capital improvement plans.  Lorrie Witt said the board needs to find property to purchase for installation of a new well.  Wayne Timm suggested talking with an engineer regarding the size of the main pipe and future needs.  He also said a test well would be needed to indicate presence of water and quality of the water.  The board would want to purchase property as close to the main line as possible. Lorrie Witt suggested talking with North American Pump Company regarding this issue.  Katelyn with the DEQ is recommending starting to work on this as the system is pumping close to maximum compacity now.   

 

Adjournment:

Wayne Timm made a motion to adjourn the meeting at 7:50 p.m.  Paul Miller seconded the motion.  All in favor, motion passed.

 

Respectfully Submitted,

Rhonda Wright

Secretary

 Minutes Approved 1-3-2017

 

Jan8, 2017

Agenda for January 9, 2017

By | January 8th, 2017|General Information|

 

Lockport Township

Agenda

January 9, 2017

Regular Meeting
I. Call to Order Mark Major
II. Approval of Agenda
III. Approval of Minutes Regular Meeting of December 12, 2016
IIII. Public Comments
V. Enforcement Officer Doug Kuhlman
VI. Assessors Report Dale Hutson
VII. Treasurers Report & Bills Mike Friesner
VIII. P.A. 116 Tammy Babcock
IX. Board of Review Reappointments Mark Major
X. Dump Passes 2017 Mark Major
XI. Committee Reports
a. Community Development Mark Major,Theresa Gherna-Ankney
b. Government Relations Paul Bungart
c. Nottawa Library Mike Friesner
d. Planning Paul Bungart
e. SCMCCI Ed Schrader
f. Three Rivers Library Joe Nowicki
g. Water Department Mark Major
h. Website Melissa Major
XII. Old Business – None
XIII. New Business – None
Adjournment
Next Monthly Meeting – February 13, 2017

Dec20, 2016

Lockport Township Water Department Meeting Minutes 12/6/2016

By | December 20th, 2016|General Information|

LOCKPORT TOWNSHIP WATER BOARD MEETING

DECEMBER 6, 2016

 

Purpose of the meeting:  Regular meeting of the Lockport Township Water Board.

 

Members Present:

                David Cooper, Chairman

                Wayne Timm, Board Member

                Lorrie Witt, Board Member

                Paul Miller, Board Member

                Mark Major, Lockport Township Rep

               Pat Burke, McLellan and Strohm, Accountant

                Scott King, System Operator      

               Rhonda Wright, Secretary

 

Members Absent:

                None

 

Call to order:

The December 6, 2016 meeting was called to order by Chairman David Cooper at 7:02 p.m.

 

Agenda Approval:

Lorrie Witt made a motion to approve the agenda as submitted.  Wayne Timm seconded the motion.  All in favor, motion passed.

 

Meeting Minutes:

Lorrie Witt made a motion to amend the minutes of 11/15/2016 to include the total assets of $7,266,710.71, total liabilities of $120,527.09 and fund balance of $7,146,183.62.  Wayne Timm made a motion to approve the agenda as amended.  Lorrie Witt seconded the motion.  All in favor, motion passed.

 

 

Accountant’s report:

  1. Accounts Payable:  Pat Burke provided the Account Aging report.  She pointed out that customers who spend the winter months outside of the state have paid ahead.        
  2. Accounts Receivable:  Lyal Ward paid the amount required by the Board.  The account aging report reflects the current balance.  Scott King will contact the owner to check the meter for any problems.      
  3. Financial Statements:   Total assets                        $7,250,967.32

Total liabilities                 $121,366.20

Fund Balance                     $7,129,601.12

Monthly Expenses          $14,256.72

Lorrie Witt made a motion to pay the outstanding bills in the amount of $14,256.72.  Paul Miller seconded the motion.  All in favor, motion passed.     

  1. The certificate of deposit in the amount of $158,231.70 has been moved to Arbor Financial.
  2. Pat Burke reported that revenue is up due to water usage. Expenses, including repairs and maintenance have also increased year to date.    
  3. Water Usage: Pat Burke presented the cubic feet of water billed report.  The numbers for the third quarter are estimated as no readings for August and September were available.  She will look at the thumb drive again to see if numbers are posted.  Wayne Timm believes the water pumped but not billed from 7/2015 to 6/2016 may have been caused from water leaks and possible hydrant flushing on Wilbur Road.  Mark Major asked if there is comparison with the power bill and water usage.  This may indicate why amount of water pumped and water billed are different.  Scott King will check on this possibility. 
  4. Pat Burke provided the system operations summary for the months of October and November 2016. She then asked if more item details should be provided on the report.  Lorrie Witt suggested leaving as is for now but to keep watch and change as needed.  Repair costs should be broken down as repairs to the system, repairs to other items and repairs that need to be charged to the customer.  The hydrant on Wilbur Road has been repaired.  Pat Burke will continue to provide the system operations summary report.
  5. Miss Dig requests are down for the month with 14 requests and operator’s hours of 10 ½ hours.
  6. The only correspondence received was from a company wanting to extend warranty coverage to water customers. The board thought this was not needed. 
  7. Pat Burke read the wording requesting customers contact the office if they have medical equipment that requires water from the system and would need to be contacted during a boil water notice. This will be included in the next billing cycle.  Also, included will be a notice requesting customers to provide in writing a working phone number.

 

Lorrie Witt made a motion to approve the financial reports as submitted.  Wayne Timm seconded the motion.  All in favor, motion passed.

 

System Operator’s report:

  1. Scott King reported that two valves have been replaced and the hydrant on Wilbur Road has been repaired. Daily readings on the wells are being done.  He reported that graffiti has been removed from the pump house.  Lorrie Witt has a product that will remove graffiti. Greg Millard will pick up the product.
  2. The grant paperwork requesting funds to provide a security system has been submitted.
  3. David Cooper reported the emergency response list is in the process of being updated. He will finish after any additional names and numbers of customers needing to be notified have been received during the next billing cycle.  This will need to be sent to the DEQ after completion. 

 

Old Business:

  1. Currently 155 people have signed up for the Water Department Blog. Five of these are administrative accounts. 
  2. Pat Burke reported the new signature cards for the bank have been completed.
  3. The certificate of deposit opened with Arbor Financial will pay a rate of 1.25%
  4. Pat Burke reported the balance of the capital improvement bond has three remaining payments and will be paid off 9/2019.

 

New Business:

  1. Discussion was made regarding due dates that fall on the weekend or Holiday and whether the due date should be extended or wait the extra day prior to shut offs.  Because the due date is already printed on the statement, it was determined the best practice would be to move shut off day to the second business day after the weekend date or Holiday. 

Lorrie Witt made a motion to change the shut off day if the due date falls on a weekend or Holiday to the next Tuesday.  Wayne Timm seconded the motion.  All in favor, motion passed.

  1. Mark Majors asked what the average water usage bill runs. It was determined the average bill is $40.25.  He proposed an increase to water usage billing of Social Security COLA amount or 5%, whichever is greater for three years.  This would increase the average bill by $8 per year and increase revenue approximately $8,000 per year.

Lorrie Witt made a motion to recommend to the Township Board a proposed increase in the water usage fee of Social Security COLA or 5% whichever is greater for three years beginning with next billing cycle.  Paul Miller seconded the motion.  All in favor, motion passed.

Mark Majors will present this increase to the Township Board at the next meeting. 

  1. Lorrie Witt questioned how many acres would be needed to install a new well.  Lockport Township zoning requires four acres.
  2. Mark Majors invited new Lockport Township Trustee Theresa Gherna-Ankey to attend the meeting. Theresa Gherna-Ankey did express that residents of the Tamarac subdivision felt let down by not being notified of the boil water notice in a timely manner.  She did ask for explanation for the meaning of loss of pressure and what warrants a boil water notice.  Loss of pressure could cause some type of contamination to enter the water system via back pressure.  Boil water notices are required by the DEQ.  A pipe break would not require a boil notice because it is isolated to a smaller area. 
  3. Mark Majors feels the water board has made positive changes since replacing JPR.

 

Visitors Comments:

There were no comments.

 

Adjournment:

Wayne Timm made a motion to adjourn the meeting at 8:12 p.m.  Paul Miller seconded the motion.  All in favor, motion passed.

 

Respectfully Submitted,

 

 

Rhonda Wright

Secretary

 

 

 

 

 

Minutes Approved 12/20/2016 as corrected to show the following:

Meeting mintues:  Lorrie Witt made a correction to amend the minutes of 11/15/2016 to include the total assets of $7,266,710.71, total liabilities of $120,527.09 and fund balance of $7,146,183.62.  Wayne Timm made a motion to approve the agenda as amended.  Lorrie Witt seconded the motion.  All in favor, motion passed.

 

New Business (C):  Lorrie Witt questioned how many acres would be needed to install a new well.  Lockport township zoning requires four square acres.