LOCKPORT TOWNSHIP REGULAR MEETING
January 9, 2017
Purpose of the meeting: Regular monthly meeting of the Lockport Township Board.
Members Present: Mark Major, Melissa Major, Mike Friesner, Beccy Friesner, Tammy Babcock,
Theresa Gherna-Ankey, Paul Bungart, Doug Kuhlman, Dale Hutson, Rhonda Wright
Members Absent: None
Call to order: The January 9, 2017 meeting was called to order by Supervisor Mark Major at 7:00 p.m.
Mark Major lead the Pledge of Allegiance
Approval of Agenda: Mike Friesner made a motion to accept the agenda as presented. Tammy Babcock seconded the motion. MOTION CARRIED 5-0.
Approval of Minutes: Tammy Babcock made a motion to accept the meeting minutes of December 12, 2016 as presented. Mike Friesner seconded the motion. MOTION CARRIED 5-0.
- Melissa Frye, 17135 Woodside Lane. Melissa Frye is asking the Board to reconsider their stance on the proposed sports complex. As a teacher, she believes the complex would be beneficiary to children. She also believes the sports complex would benefit the majority of the people and would have economic benefits. After reviewing documents pertaining to the annexation, she feels the expenses paid to date of approximately $50,000 are a misuse of taxpayer money. She pointed out a nonresident of the Township has been calling the Township Attorney and the Township is charged for each of these calls. She provided a poster showing her pros and cons, which included as pros economic growth, make the community a destination place, show dedication to the youth, and supporting the growth and development of the youth. Cons included kids, trash, noise, lights and spending taxpayer money. As for the cons, she feels these would still be a factor if the property was developed as residential.
- TJ Baker, 17223 Cherokee Trail. TJ Baker also spoke in support of the sports complex. He too is concerned about the amount of money the Township has spent so far. He is asking the Board to direct the Attorney to only talk (listen) to the residents of the Township and not nonresidents.
Enforcement Officer Report:
- Doug Kuhlman provided the Board with a yearly Zoning Administration permit lot and the Zoning permits issued by Jurisdiction report.
- There was no monthly code enforcement report as no enforcement work was done in the month of December.
- A letter to the Township Board regarding purchasing the property located at 58669 Ash Road was presented. The current owners would like the Township to purchase the property as they are in the process of a divorce. This property is located within the area the Township is trying to revitalize as a manufactured housing community. Doug Kuhlman provided a map showing properties in the area already purchased by the Township along with two properties currently in litigation. He recommends the Township purchase the property at an offer of $3,500. Mike Friesner made a motion to purchase the property. Paul Bungart seconded the motion. Roll call vote: Theresa-Yes, Mike-yes, Tammy-yes, Paul-yes, Mark-no. MOTION CARRIED 4-1.
- A letter to the Township Board was presented for the property located at 56808 North Main. This letter recommended the Township exercise “First Right of Refusal” at the upcoming tax sale. Due to the fact, the Township has a lien on the property, the Township has the option to pay the delinquent taxes and acquire the property. If the first right of refusal is not exercised, the property will then go up for tax sale. There could be a possibility that the property is bought for less than the Township lien resulting in the Township losing money on the demolition costs already placed as a lien. Theresa Gherna-Ankey questioned if the property can be used for anything other than leaving as vacant land. This parcel can be developed as permitted in the zoning ordinances. Approximate cost to purchase would be $3,500 to $4,000. Paul Bungart made a motion to purchase the property using the first right of refusal option. Theresa Gherna-Ankey seconded the motion. Roll call vote: Mike-yes, Mark-yes, Paul-yes, Tammy-yes, Theresa-yes. MOTION CARRIED 5-0. Mark Major made a motion for Mike Friesner to attend the tax sale and purchase the property. Tammy Babcock seconded the motion. All in favor. MOTION CARRIED 5-0.
- Dale Hutson provided the Analysis for Equalized Valuation report for Lockport Township. He went on the explain that agriculture properties are going down 1.5% with commercial property up 8%, industrial property up 6%, and residential up 7.2%. The taxable value cannot be higher than state equalized value.
- Dale Hutson reviewed the AMR letter stating one item did not pass. The report was missing the signature of the secretary of the review board. This should always be signed by the secretary and not the assessor. He will reply by the due date stating this will be corrected going forward.
Treasurers Report and Bills:
- Mike Friesner reported the following monthly cash statement.
Checking balance $4,116.36 with $15,395.86 transferred from SMB account and checks drawn in the amount of $17,228.43. Outstanding checks in the amount of $530.00. Balance of accounts to date are checking account $1,753.75; SMB savings account $245,627.97 ($92,000 for fire truck fund, revenue Sharing ck $49,663.00 included in balance); Flagstar savings account $247,422.60; Horizon Bank CD $177,309.92; Kellogg Community Credit Union CD $75,359.39 and Three Rivers Banking Center CD $111,343.61 for a total of $858,817.28.
Mike Friesner made a motion to accept the treasurers report as presented and pay the bills. Paul Bungart seconded the motion. MOTION CARRIED 5-0.
- Mike Friesner reported that he will now present the approved minutes of the 12/12/2016 Board meeting to the savings institutions to change the signature cards as noted in the minutes.
- The Horizon Bank certificate of deposit matured and has been rolled over at the rate of 0.50%.
P.A. 116: Tammy Babcock reported she has received three applications for P.A. 116 approval. Mike Friesner made a motion to approve forwarding the applications to the county for approvals. Paul Bungart seconded the motion. Roll call vote: Tammy-yes, Paul-yes, Theresa-yes, Mike-yes, Mark-yes. MOTION CARRIED 5-0.
Board of Review Reappointments: The Board of Review members need to be reappointed every 2 years prior to the March review. Mark Major made the motion to appoint Jim Tolfree, LouElla Hamilton and Gordon Adair as members with Charles Ross and Ervin Haithcock alternative members. Mike Friesner seconded the motion. Roll call vote: Paul-yes, Mike-yes, Tammy-yes, Mark-yes, Theresa-yes. MOTION CARRIED 5-0.
Dump Passes for 2017:
- As reported by Tammy Babcock last month, she received notice from Waste Management on an increase in fees. However, they did not indicate the new rate.
- Dale Hutson will provide agricultural and residential property listing to Paul Bungart, Theresa Gherna-Ankney and Tammy Babock. Any Board member handing out a pass will contact Paul and Theresa with the information.
- Eligible property owners can receive two passes per year. Waste Management will bill the Township for only the passes used during the year. The passes are good for the entire year.
Tammy Babcock made a motion to provide two passes to eligible property owners. Mark Major seconded the motion. Roll call vote: Mike-yes, Mark-yes, Tammy-yes, Theresa-yes, Paul-yes. MOTION CARRIED 5-0.
- Community Development-No meeting in December.
- Intergovernmental Relations-Paul Bungart attending the meeting. Upcoming Chamber presentations are a leadership meeting and a building powerful team’s seminar. The Chamber is offering discounted hockey tickets for the KWings game on 2/3/2016. Tickets can be purchased at the Chamber office.
- Nottawa Library-Mike Friesner reported there are 30,096 items in the collection, the computer usage was 186, the library loaned out 226 items, and 2,150 people used the library. Lockport residents used the library 6,124 times in 2016, 403 in December. The library donut day will be 1/18/2017. They also offer a yoga program.
- Planning/ZBA-Paul Bungart attended the planning board meeting. Meeting dates for 2017 and officers for 2017 were approved. Meetings will be held in April, July and October. The budget was discussed and will be approved during the April meeting. The zoning board will meet on 2/9/2017 at 7:00 p.m. to begin the starting of the master plan. The Planning Board is asking for a $10 per meeting raise. Paul Bungart did not vote at this time because he will be voting at the Township level. All other members voted for the pay raise. The reasoning behind requesting a raise is because in 2016 they did not spend all of their budget. Mark Major tabled this item until next month for further due diligence.
- SMCCI-No meeting in December.
- Three Rivers Library-Joe Nowicki attended the 12/21/2016 meeting at the Library. On 1/26/2017 a strategic planning meeting will be held. 7,732 people used the library, 4,287 items are in circulation, 497 e books were checked out, 183 children attended programs, there are 1,179 cardholders, the computers were used 1,139 and 419 items are on loan. The library is waiting on design firm quotes and the staff is working on cleaning out old books. The library fund has just over $1 million in funds. Ancestry database has been renewed for another year. Library staffing has been cut recently, however the new director has reviewed the budget, made a few adjustments (cutting some magazine subscriptions) and feels an increase in scheduled hours can be done. The city is pushing the need to move from the current library location as the county would like to buy the building to expand the Commission on Aging. Per the COA, they do not need the room and the library director, staff and board members do not want to move. Some updating to the building would need to be done if they do not move. The current Horizon Bank building on Portage Ave is an option along with Southern Michigan Bank building on Main St.
- Centreville Fire Department: Mark Major attended the meeting and provided copies of the 2016/2017 and 2017/2018 budget proposals. The 2017/2018 budget includes capital outlay for equipment increase from $6,750 in 2016 to $34,000 in 2017. The increase would be applied toward the future purchase of a new pump to be installed on the existing truck. The current pumper truck has an outdated pump and the department would like to upgrade for repair cost savings. Lockport Townships share of ownership is .188% and the proposed budget would be $33,667.12. All other budget items are in line with previous years’ budgets.
Mike Friesner made a motion to approve the budget as proposed in the amount of $33,667.12. Paul Bungart seconded the motion. Roll call vote: Tammy-yes, Paul-yes, Theresa-yes, Mike-yes, Mark-yes. MOTION CARRIED 5-0.
- Water Department-Mark Major attending the water board meetings on 12/21/2016 and 1/3/2016. North American Pump Company attending the 12/21 meeting as a possible new company offering supplies and repair services. Pat Burke explained that the recent audit presented by Seber Tans was not correct in reporting the water department does not have segregation of duties. Her office does delegate different duties to staff so segregation is within compliance standards. The Board approved changing the semimonthly meetings to monthly meetings beginning in February. Repairs and maintenance of the system is continuing. The operators are doing a good job.
- Website-Melissa Major reported the Township Board meeting agenda is posted on the website 24 hours prior to the monthly meeting.
Old Business: None
New Business: None
Adjournment: Mike Friesner made a motion to adjourn the meeting at 8:31 p.m. Tammy Babcock seconded the motion. MOTION CARRIED 5-0.
The next regular scheduled meeting is 2/13/2017 at the Township hall.
Minutes Approved: 2-13-2017
LOCKPORT TOWNSHIP REGULAR MEETING
DECEMBER 12, 2016
Purpose of the meeting: Regular monthly meeting of the Lockport Township Board.
Members Present: Mark Major, Melissa Major, Mike Friesner, Beccy Friesner, Tammy Babcock, Theresa Gherna-Ankey, Paul Bungart, Doug Kuhlman, Dale Hutson, Rhonda Wright
Members Absent: None
Call to order: The December 12, 2016 meeting was called to order by Supervisor Mark Major at 7:00 p.m.
Mark Major lead the Pledge of Allegiance
Approval of Agenda: Mike Friesner made a motion to amend the agenda to add Scott McCollum with Seber Tans, PLC after Public Comments. Paul Bungart seconded the motion. MOTION CARRIED 5-0.
Approval of Minutes: Theresa Gherny-Ankey noted a change to the meeting minutes should be made to the Enforcement section regarding the seminar on 12/6/2016. The correct meeting time should be 1:00-3:30 p.m. Paul Bungart made a motion to accept the amended minutes of the November 14, 2016 regular meeting. Mike Friesner seconded the motion. MOTION CARRIED 5-0.
Public Comments: Ray and Annie Signorello presented Mark Major with the American flag and Michigan flag that both flew over the Capitol on his first day as the elected supervisor. Ray also thanked Mark Major for coming forward and taking over as acting Supervisor when Ray stepped down earlier this year.
Accountant Report: Scott McCollum with Seber Tans, PLC presented the Board with the audit statement ending 6/30/2015. This included a power point presentation, the financial statements and supplementary information, SAS 114 letter and SAS 115 letter. Key audit areas included cash, accounts payable, revenues, accounts receivable, special assessments, expenses, and required disclosures. The general fund was approximately $1.1 million and the water fund was approximately $364,000. He stated these were healthy positive numbers. The only deficiency, which is true of all other township audits, would be segregation of duties. This is because only one person is collecting revenues. He stated Mike Friesner has his contact information if anyone has questions.
Mike Friesner thanked Ray Signarello for the clean audit since this was during his time as Supervisor.
Enforcement Officer Report: Doug Kuhlman reported from the monthly ordinance violation report that listing #13 has ignored all correspondence regarding clean up. There have been homeless people on the property also. The owner of listing #12 claims notice went to the wrong address. The Judge has ordered the building department to inspect the property. Listing #11 has been damaged by the property owner. The police have been called for problems at the property. Listing #10 was a burning ordinance that went to court last week, however owner did not show. Judge said to continue with case because the owner has warrants and once arrested can be made to pay fines associated with the property. Under open investigations, listing #7 is a large house under construction that the owner is now in a divorce situation. He asked Doug Kuhlman to send him a letter regarding violations. No ticket has been issued to date. There are three new cases, two of which are rental properties that the owner lives out of town and was not aware of the problems.
Doug Kuhlman reported he attended the medical marijuana seminar on 12/6 at the Fetzer Center. There are five types of licenses including the store, transporter, processor, tester and grower. The amount of tax revenue a municipality would receive from the state has been decreased. The law states if the municipality does not want to allow grow operations they do nothing, however if they choose to allow, zoning ordinances need to be approved. If the township receives any kind of correspondence from the State, contact Doug Kuhlman immediately. He believes legalizing of marijuana will be on the ballot in 2018. He recommends not allowing grow operations within the Township. Theresa Gherna-Ankey also attended and said it was a good seminar. She feels the Township should wait and see how other municipalities handle.
Assessors Report: Dale Hutson reported he is preparing for the board of review meeting on 12/14/2016. Tammy Babcock questioned how the appointment of board of review committee members works. Dale Hutson said that appointments are made in odd years and should be reappointed prior to next board of review in the odd year. The appointments are for two years and committee members should be sworn in within 10 days or by the meeting date at the latest. If a member is replaced, the new appointment would be for the current term only.
Treasurers Report and Bills: Mike Friesner reported the following monthly cash statement.
Checking balance $1,753.75 with a $43,114.87 transferred from SMB account and checks drawn in the amount of $41,258.25. Outstanding checks are $2,263.61. Balance of accounts to date are checking account $1,753.75; SMB savings account $210,562.31 ($92,000 for fire truck fund); Flagstar savings account $247,328.33; Horizon Bank CD $177,220.58; Kellogg Community Credit Union CD $75,245.87 and Three Rivers Banking Center CD $111,343.61 for a total of $823, 454.45.
Mike Friesner made a motion to accept the treasurers report as presented and pay the bills. Mark Major and Theresa Gherna-Ankey both seconded the motion. MOTION CARRIED 5-0.
Mike Friesner said that all bank accounts need to be updated with current Board members. These changes are to remove Ray Signarello (Supervisor) and Wayne Timm (Clerk) and to add Supervisor Mark Major, Treasurer Mike Friesner and Clerk Tammy Babcock. The accounts to be changed are held at Southern Michigan Bank, Flagstar Bank, Horizon Bank, Kellogg Community Federal Credit Union and Three Rivers Banking Center (aka Sturgis Federal Bank and Trust). Deputy Treasurer Rebecca Friesner will need to be added at Southern Michigan Bank for online banking only.
Mike Friesner made a motion to change the bank accounts to show current Board members. Tammy Babcock seconded the motion. Roll call vote: Paul-yes, Theresa-yes, Mark-yes, Tammy-yes, Mike-yes. MOTION CARRIED 5-0.
Waste Management: Tammy Babcock has received correspondence from Waste Management that rates are going up, although they did not indicate the new amounts.
Committee Assignments: The following committee assignments have been made:
Website – Melissa Major. Mark Major made a motion to appoint Melissa Major to website committee. Mike Friesner seconded the motion. MOTION CARRIED 5-0.
Community Development-Mark Major, Theresa Gherna-Ankey. Mark Major made a motion to appoint Mark Major and Theresa Gherna-Ankey to community development committee. Mike Friesner seconded the motion. MOTION CARRIED 5-0.
Intergovernmental Relations-Paul Bungart. Mark Major made a motion to appoint Paul Bungart to intergovernmental relations committee. Theresa Gherna-Ankey seconded the motion. MOTION CARRIED 5-0.
Planning-Paul Bungart. Mark Major made a motion to appoint Paul Bungart to planning committee. Mike Friesner seconded the motion. MOTION CARRIED 5-0.
Three Rivers Library-Joe Nowicki. Mark Major made a motion to appoint Joe Nowicki to Three Rivers Library committee. Mike Friesner seconded the motion. MOTION CARRIED 5-0.
ZBA and Elections are required of the Township Clerk to attend.
Dump passes-Paul Bungart and Theresa Gherna-Ankey. Mark Major made a motion to appoint Paul Bungart and Theresa Gherna-Ankey to dump passes committee. Mike Friesner seconded the motion. MOTION CARRIED 5-0.
Three Rivers Fire-Mark Major and Paul Bungart. Mark Major made a motion to appoint Mark Major and Paul Bungart to Three Rivers Fire committee. Mike Friesner seconded motion. MOTION CARRIED 5-0.
Roads-Mark Major and Mike Friesner. Paul Bungart made a motion to appoint Mark Major and Mike Friesner to roads committee. Tammy Babcock seconded motion. MOTION CARRIED 5-0.
Dale Hutson offered to make a PDF list of all property addresses to cross reference for dump passes.
Mark Major stated the roads that would be part of the roads committee will be all township roads and not primary roads.
Annie Signorello asked who makes the decision to when roads are plowed. Mark Major said the decision is made by Chris Minger and Mike Harris at the road commission. The board commissioners do not make the decision.
A. Community Development-Wayne Timm did attend the meeting and reported they had a speaker who suggested officials go out within their municipality and thank business owners.
B. Intergovernmental Relations-no one attended the meeting.
C. Centreville Fire Board-Mark Major attended the 11/16/2016 meeting. Next year’s budget was discussed along with the department wanting to put a mechanical pump on truck allowing them to pump from truck to truck. A new mechanical pump would cost approximately $30,000. They would like to replace the first out truck which is a 1991 in the next 5 years. The current building would not accommodate the height of a new truck so they would have to order a custom build, which would be more expensive, or look at modifications to building. Other options they are looking at would be to build a pole barn where the existing parking lot is located or purchase another piece of property. The next meeting is 1/12/2017.
D.Nottawa Library-Mike Friesner reported there are 30,085 items in the collection, the computer usage was 233, the library loaned out 471 items, and 3,374 people used the library. The library does a donut day on the 3rd Wednesday after the 1st Monday of each month at 9:30 a.m.
E. Planning/ZBA-no meetings.
F. SMCCI-Ed Schrader reported the accounting firm of Walker, Fluke and Sheldon PLC has begun the annual audit for the fiscal past year and should have their report in January. Interviews are being conducted with three applicants for the part-time position in the Tuscola office. Administrator Chris Hamilton felt that the Village of Vicksburg could be interested in joining SCMCII in the near future. Activities in both offices, especially Athens, have been brisk the past month. The offices are looking for a few more good, qualified code inspectors. Members discussed and agreed to a policy to cover a procedure for meeting cancellation in the event of severe weather. There was no other business, public comment or further board discussion. Ed Schrader did suggest making a Township policy for meeting cancellations.
G. Supervisors Meeting-Mark Major attended the supervisors meeting on 11/17/2016 at the White Pigeon Township Hall. The Branch/St. Joseph County Health Department was in attendance. Road conditions were the main topic. The County is looking to fill a road commission board position.
H. Three Rivers Library-Joe Nowicki attended the 11/29/2016 meeting at the Library. Casual Friday attire was discussed along with snowplowing and the secretary stepping down. On 1/26/2017 a strategic planning meeting will be held. Overdue fines will be discounted by ½ if paid in December. There are 1,116,547 total items, 8,473 people used the library, 4,544 items are in circulation, 513 e books where checked out, 261 children attended programs and 62 young children attended programs. The next meeting will be 12/21/2016.
I. Water Department-Mark Major attending the water board meeting on 12/6/2016. Repairs are being made with Scott King, David Cooper and Greg Millard making many of the repairs. A broken hydrant has been replaced and another one was damaged by a vehicle. The DEQ reports are up to date. The board agreed that payment due dates on a weekend or Holiday will move back a shut off until the 2nd business day after the weekend or Holiday. The water board is recommending the Township board approve a water usage increase of Social Security COLA or 5% whichever is greater for the next 3 years. This would be an increase to the average water bill of $8 per year and generate approximately $8,000 in revenue. This would be to build revenue for repairs and future improvements. Theresa Gherna-Ankey asked if Tamarac residents will stop paying the service fee of $32 after the bond is paid off. Mark Major indicated this would be removed, however not to say it would not be replaced. However, this would then apply to all water department customers. Mike Friesner questioned if the bond can be paid off early but David Cooper said that the CD funds available could not be used because it belongs to all customers not just Tamarac customers. The bond was originally required by the DEQ to be paid by Tamarac customers only.
Paul Bungart made a motion to assess each customer the Social Security COLA or 5% whichever is greater for 3 years beginning 01/01/2017. Tammy Babcock seconded the motion. Roll call vote: Mike-yes, Tammy-yes, Theresa-yes, Paul-yes, Mark-yes MOTION CARRIED 5-0.
J. Website-Melissa Major had nothing to report.
Old Business: None
New Business: Tammy Babcock has looked into new name plates for the board members. The internet company mynameplates.com quoted $8.95 per plate and $5 for holder with free shipping. She did check with Joey at Centreville and their cost was more. Mike Friesner and Mark Major would like to keep the business local. Doug Kuhlman would like to see name plates for ZBA and planning commission too. David Cooper would like for the water board.
Mark Major made a motion to spend up to $300 for name plates and holders. Mike Friesner seconded the motion. Roll call vote: Theresa-yes, Paul-yes, Mark-yes, Tammy-yes, Mike-yes. MOTION CARRIED 5-0.
Tammy Babcock received correspondence from the Michigan Township Association regarding upcoming classes.
The post office box address on the county website is for the water board and not the Township. Tammy Babcock will contact Vicki Allen at the courthouse to have this information and current board member information updated.
Adjournment: Mike Friesner made a motion to adjourn the meeting. Tammy Babcock seconded the motion. MOTION CARRIED 5-0.
The next regular scheduled meeting is 1/9/2016 at the Township hall.
Minutes Approved: 1-9-2017
LOCKPORT TOWNSHIP WATER BOARD MEETING
DECEMBER 20, 2016
Purpose of the meeting: Regular meeting of the Lockport Township Water Board.
David Cooper, Chairman
Wayne Timm, Board Member
Lorrie Witt, Board Member
Paul Miller, Board Member
Mark Major, Lockport Township Rep
Pat Burke, McLellan and Strohm, Accountant
Scott King, System Operator
Rhonda Wright, Secretary
Call to order:
The December 20, 2016 meeting was called to order by Chairman David Cooper at 7:03 p.m.
An agenda was not available for this meeting.
Lorrie Witt made a correction to amend the minutes of 12/6/2016 to read “made a correction to amend the minutes…” and to correct New Business (C) to read “four square acres”. Paul Miller made a motion to approve the minutes as amended. Lorrie Witt seconded the motion. All in favor, motion passed.
Visitor’s Comments: Hunter Reece with North American Pump Company from Wakarusa, Indiana was present to provide information and a quote from this company. They would like to be considered to offer services of well drilling, well and pump repairs, electrical, and other services. The company has been in business since 1998. They were in the process of scheduling servicing when JPR was terminated. Scott King gave a favorable recommendation of service and pricing. Scott said their pricing is considerably cheaper than a competitor. Scott King believes well 2 is ready for service as it continues to have problems. They do have an electrician on staff.
- Currently 155 people have signed up for the Water Department Blog.
- Scott King met with Lyal Ward on 12/15/2016 to check the water meter. There was no active movement of the meter until a toilet was flushed. This caused the meter to run the correct amount for usage. Scott then used the handheld meter which also read correct amount for usage. Scott invited Lyal to attend the next water board meeting if he still had questions. Pat Burke then asked how to bill for the remaining balance due on his account. A vote of 5-0 passed to bill the customer for the full balance due.
- Pat Burke explained how rate increases have been handled in the past. Due to the recent approval of increased rates, she is questioning when the new rate becomes effective. In the past rate increases have been effective on September 1st. The rate increase is normally done on the 1st day of the month prior to the billing. For the January 2017 billing, meters were read in mid-December, thus causing the billing to be at the previous rate. It was decided the next billing cycle of 4/1/2017 will include the rate increase back to the mid December readings. For the remaining two years of the water usage increase, a September 1st change date will be used. The September reconsideration rate increase coincides with the bond payment.
- Pat Burke provided a copy of the water bill wording.
- Pat Burke provided copies of letterhead with one providing lines and one without lines. Pat questioned whether the board would like her office to print or to have professionally printed. As a more cost effective way, Lorrie Witt suggested her office print and charge for such versus hiring an outside company to print.
- During a recent Township audit, Scott McCollum with Seber Tans, PLC indicated the lack of segregation of duties was a matter for consideration. Pat Burke did state her office does use segregation of duties within the water board department. David Cooper asked Mark Major since the water board is charged for part of the audit bill that Scott McCollum come to a meeting and explain the audit. Mark indicated this could be a possibility. Mark went on to say the graphs provided in the audit are not very detailed.
- Wayne Timm asked David Cooper to contact Jim Tolfree since he has not responded to calls from Greg Millard. David will attempt to make contact with Jim.
System Operator’s report:
- Scott King said he checks the pumps daily and the generators weekly. Scott has also completed handheld meter readings, turned on water to a Wilbur Road property, repaired the broken hydrant on Buckhorn Road and completed one Miss Dig request.
There was no old business.
- David Cooper asked about ideas for 10 and 20-year capital improvement plans. Lorrie Witt said the board needs to find property to purchase for installation of a new well. Wayne Timm suggested talking with an engineer regarding the size of the main pipe and future needs. He also said a test well would be needed to indicate presence of water and quality of the water. The board would want to purchase property as close to the main line as possible. Lorrie Witt suggested talking with North American Pump Company regarding this issue. Katelyn with the DEQ is recommending starting to work on this as the system is pumping close to maximum compacity now.
Wayne Timm made a motion to adjourn the meeting at 7:50 p.m. Paul Miller seconded the motion. All in favor, motion passed.
Minutes Approved 1-3-2017
January 9, 2017
I. Call to Order Mark Major
II. Approval of Agenda
III. Approval of Minutes Regular Meeting of December 12, 2016
IIII. Public Comments
V. Enforcement Officer Doug Kuhlman
VI. Assessors Report Dale Hutson
VII. Treasurers Report & Bills Mike Friesner
VIII. P.A. 116 Tammy Babcock
IX. Board of Review Reappointments Mark Major
X. Dump Passes 2017 Mark Major
XI. Committee Reports
a. Community Development Mark Major,Theresa Gherna-Ankney
b. Government Relations Paul Bungart
c. Nottawa Library Mike Friesner
d. Planning Paul Bungart
e. SCMCCI Ed Schrader
f. Three Rivers Library Joe Nowicki
g. Water Department Mark Major
h. Website Melissa Major
XII. Old Business – None
XIII. New Business – None
Next Monthly Meeting – February 13, 2017