LOCKPORT TOWNSHIP REGULAR MEETING
DECEMBER 12, 2016
Purpose of the meeting: Regular monthly meeting of the Lockport Township Board.
Members Present: Mark Major, Melissa Major, Mike Friesner, Beccy Friesner, Tammy Babcock, Theresa Gherna-Ankey, Paul Bungart, Doug Kuhlman, Dale Hutson, Rhonda Wright
Members Absent: None
Call to order: The December 12, 2016 meeting was called to order by Supervisor Mark Major at 7:00 p.m.
Mark Major lead the Pledge of Allegiance
Approval of Agenda: Mike Friesner made a motion to amend the agenda to add Scott McCollum with Seber Tans, PLC after Public Comments. Paul Bungart seconded the motion. MOTION CARRIED 5-0.
Approval of Minutes: Theresa Gherny-Ankey noted a change to the meeting minutes should be made to the Enforcement section regarding the seminar on 12/6/2016. The correct meeting time should be 1:00-3:30 p.m. Paul Bungart made a motion to accept the amended minutes of the November 14, 2016 regular meeting. Mike Friesner seconded the motion. MOTION CARRIED 5-0.
Public Comments: Ray and Annie Signorello presented Mark Major with the American flag and Michigan flag that both flew over the Capitol on his first day as the elected supervisor. Ray also thanked Mark Major for coming forward and taking over as acting Supervisor when Ray stepped down earlier this year.
Accountant Report: Scott McCollum with Seber Tans, PLC presented the Board with the audit statement ending 6/30/2015. This included a power point presentation, the financial statements and supplementary information, SAS 114 letter and SAS 115 letter. Key audit areas included cash, accounts payable, revenues, accounts receivable, special assessments, expenses, and required disclosures. The general fund was approximately $1.1 million and the water fund was approximately $364,000. He stated these were healthy positive numbers. The only deficiency, which is true of all other township audits, would be segregation of duties. This is because only one person is collecting revenues. He stated Mike Friesner has his contact information if anyone has questions.
Mike Friesner thanked Ray Signarello for the clean audit since this was during his time as Supervisor.
Enforcement Officer Report: Doug Kuhlman reported from the monthly ordinance violation report that listing #13 has ignored all correspondence regarding clean up. There have been homeless people on the property also. The owner of listing #12 claims notice went to the wrong address. The Judge has ordered the building department to inspect the property. Listing #11 has been damaged by the property owner. The police have been called for problems at the property. Listing #10 was a burning ordinance that went to court last week, however owner did not show. Judge said to continue with case because the owner has warrants and once arrested can be made to pay fines associated with the property. Under open investigations, listing #7 is a large house under construction that the owner is now in a divorce situation. He asked Doug Kuhlman to send him a letter regarding violations. No ticket has been issued to date. There are three new cases, two of which are rental properties that the owner lives out of town and was not aware of the problems.
Doug Kuhlman reported he attended the medical marijuana seminar on 12/6 at the Fetzer Center. There are five types of licenses including the store, transporter, processor, tester and grower. The amount of tax revenue a municipality would receive from the state has been decreased. The law states if the municipality does not want to allow grow operations they do nothing, however if they choose to allow, zoning ordinances need to be approved. If the township receives any kind of correspondence from the State, contact Doug Kuhlman immediately. He believes legalizing of marijuana will be on the ballot in 2018. He recommends not allowing grow operations within the Township. Theresa Gherna-Ankey also attended and said it was a good seminar. She feels the Township should wait and see how other municipalities handle.
Assessors Report: Dale Hutson reported he is preparing for the board of review meeting on 12/14/2016. Tammy Babcock questioned how the appointment of board of review committee members works. Dale Hutson said that appointments are made in odd years and should be reappointed prior to next board of review in the odd year. The appointments are for two years and committee members should be sworn in within 10 days or by the meeting date at the latest. If a member is replaced, the new appointment would be for the current term only.
Treasurers Report and Bills: Mike Friesner reported the following monthly cash statement.
Checking balance $1,753.75 with a $43,114.87 transferred from SMB account and checks drawn in the amount of $41,258.25. Outstanding checks are $2,263.61. Balance of accounts to date are checking account $1,753.75; SMB savings account $210,562.31 ($92,000 for fire truck fund); Flagstar savings account $247,328.33; Horizon Bank CD $177,220.58; Kellogg Community Credit Union CD $75,245.87 and Three Rivers Banking Center CD $111,343.61 for a total of $823, 454.45.
Mike Friesner made a motion to accept the treasurers report as presented and pay the bills. Mark Major and Theresa Gherna-Ankey both seconded the motion. MOTION CARRIED 5-0.
Mike Friesner said that all bank accounts need to be updated with current Board members. These changes are to remove Ray Signarello (Supervisor) and Wayne Timm (Clerk) and to add Supervisor Mark Major, Treasurer Mike Friesner and Clerk Tammy Babcock. The accounts to be changed are held at Southern Michigan Bank, Flagstar Bank, Horizon Bank, Kellogg Community Federal Credit Union and Three Rivers Banking Center (aka Sturgis Federal Bank and Trust). Deputy Treasurer Rebecca Friesner will need to be added at Southern Michigan Bank for online banking only.
Mike Friesner made a motion to change the bank accounts to show current Board members. Tammy Babcock seconded the motion. Roll call vote: Paul-yes, Theresa-yes, Mark-yes, Tammy-yes, Mike-yes. MOTION CARRIED 5-0.
Waste Management: Tammy Babcock has received correspondence from Waste Management that rates are going up, although they did not indicate the new amounts.
Committee Assignments: The following committee assignments have been made:
Website – Melissa Major. Mark Major made a motion to appoint Melissa Major to website committee. Mike Friesner seconded the motion. MOTION CARRIED 5-0.
Community Development-Mark Major, Theresa Gherna-Ankey. Mark Major made a motion to appoint Mark Major and Theresa Gherna-Ankey to community development committee. Mike Friesner seconded the motion. MOTION CARRIED 5-0.
Intergovernmental Relations-Paul Bungart. Mark Major made a motion to appoint Paul Bungart to intergovernmental relations committee. Theresa Gherna-Ankey seconded the motion. MOTION CARRIED 5-0.
Planning-Paul Bungart. Mark Major made a motion to appoint Paul Bungart to planning committee. Mike Friesner seconded the motion. MOTION CARRIED 5-0.
Three Rivers Library-Joe Nowicki. Mark Major made a motion to appoint Joe Nowicki to Three Rivers Library committee. Mike Friesner seconded the motion. MOTION CARRIED 5-0.
ZBA and Elections are required of the Township Clerk to attend.
Dump passes-Paul Bungart and Theresa Gherna-Ankey. Mark Major made a motion to appoint Paul Bungart and Theresa Gherna-Ankey to dump passes committee. Mike Friesner seconded the motion. MOTION CARRIED 5-0.
Three Rivers Fire-Mark Major and Paul Bungart. Mark Major made a motion to appoint Mark Major and Paul Bungart to Three Rivers Fire committee. Mike Friesner seconded motion. MOTION CARRIED 5-0.
Roads-Mark Major and Mike Friesner. Paul Bungart made a motion to appoint Mark Major and Mike Friesner to roads committee. Tammy Babcock seconded motion. MOTION CARRIED 5-0.
Dale Hutson offered to make a PDF list of all property addresses to cross reference for dump passes.
Mark Major stated the roads that would be part of the roads committee will be all township roads and not primary roads.
Annie Signorello asked who makes the decision to when roads are plowed. Mark Major said the decision is made by Chris Minger and Mike Harris at the road commission. The board commissioners do not make the decision.
A. Community Development-Wayne Timm did attend the meeting and reported they had a speaker who suggested officials go out within their municipality and thank business owners.
B. Intergovernmental Relations-no one attended the meeting.
C. Centreville Fire Board-Mark Major attended the 11/16/2016 meeting. Next year’s budget was discussed along with the department wanting to put a mechanical pump on truck allowing them to pump from truck to truck. A new mechanical pump would cost approximately $30,000. They would like to replace the first out truck which is a 1991 in the next 5 years. The current building would not accommodate the height of a new truck so they would have to order a custom build, which would be more expensive, or look at modifications to building. Other options they are looking at would be to build a pole barn where the existing parking lot is located or purchase another piece of property. The next meeting is 1/12/2017.
D.Nottawa Library-Mike Friesner reported there are 30,085 items in the collection, the computer usage was 233, the library loaned out 471 items, and 3,374 people used the library. The library does a donut day on the 3rd Wednesday after the 1st Monday of each month at 9:30 a.m.
E. Planning/ZBA-no meetings.
F. SMCCI-Ed Schrader reported the accounting firm of Walker, Fluke and Sheldon PLC has begun the annual audit for the fiscal past year and should have their report in January. Interviews are being conducted with three applicants for the part-time position in the Tuscola office. Administrator Chris Hamilton felt that the Village of Vicksburg could be interested in joining SCMCII in the near future. Activities in both offices, especially Athens, have been brisk the past month. The offices are looking for a few more good, qualified code inspectors. Members discussed and agreed to a policy to cover a procedure for meeting cancellation in the event of severe weather. There was no other business, public comment or further board discussion. Ed Schrader did suggest making a Township policy for meeting cancellations.
G. Supervisors Meeting-Mark Major attended the supervisors meeting on 11/17/2016 at the White Pigeon Township Hall. The Branch/St. Joseph County Health Department was in attendance. Road conditions were the main topic. The County is looking to fill a road commission board position.
H. Three Rivers Library-Joe Nowicki attended the 11/29/2016 meeting at the Library. Casual Friday attire was discussed along with snowplowing and the secretary stepping down. On 1/26/2017 a strategic planning meeting will be held. Overdue fines will be discounted by ½ if paid in December. There are 1,116,547 total items, 8,473 people used the library, 4,544 items are in circulation, 513 e books where checked out, 261 children attended programs and 62 young children attended programs. The next meeting will be 12/21/2016.
I. Water Department-Mark Major attending the water board meeting on 12/6/2016. Repairs are being made with Scott King, David Cooper and Greg Millard making many of the repairs. A broken hydrant has been replaced and another one was damaged by a vehicle. The DEQ reports are up to date. The board agreed that payment due dates on a weekend or Holiday will move back a shut off until the 2nd business day after the weekend or Holiday. The water board is recommending the Township board approve a water usage increase of Social Security COLA or 5% whichever is greater for the next 3 years. This would be an increase to the average water bill of $8 per year and generate approximately $8,000 in revenue. This would be to build revenue for repairs and future improvements. Theresa Gherna-Ankey asked if Tamarac residents will stop paying the service fee of $32 after the bond is paid off. Mark Major indicated this would be removed, however not to say it would not be replaced. However, this would then apply to all water department customers. Mike Friesner questioned if the bond can be paid off early but David Cooper said that the CD funds available could not be used because it belongs to all customers not just Tamarac customers. The bond was originally required by the DEQ to be paid by Tamarac customers only.
Paul Bungart made a motion to assess each customer the Social Security COLA or 5% whichever is greater for 3 years beginning 01/01/2017. Tammy Babcock seconded the motion. Roll call vote: Mike-yes, Tammy-yes, Theresa-yes, Paul-yes, Mark-yes MOTION CARRIED 5-0.
J. Website-Melissa Major had nothing to report.
Old Business: None
New Business: Tammy Babcock has looked into new name plates for the board members. The internet company mynameplates.com quoted $8.95 per plate and $5 for holder with free shipping. She did check with Joey at Centreville and their cost was more. Mike Friesner and Mark Major would like to keep the business local. Doug Kuhlman would like to see name plates for ZBA and planning commission too. David Cooper would like for the water board.
Mark Major made a motion to spend up to $300 for name plates and holders. Mike Friesner seconded the motion. Roll call vote: Theresa-yes, Paul-yes, Mark-yes, Tammy-yes, Mike-yes. MOTION CARRIED 5-0.
Tammy Babcock received correspondence from the Michigan Township Association regarding upcoming classes.
The post office box address on the county website is for the water board and not the Township. Tammy Babcock will contact Vicki Allen at the courthouse to have this information and current board member information updated.
Adjournment: Mike Friesner made a motion to adjourn the meeting. Tammy Babcock seconded the motion. MOTION CARRIED 5-0.
The next regular scheduled meeting is 1/9/2016 at the Township hall.
Minutes Approved: 1-9-2017