LOCKPORT TOWNSHIP WATER BOARD MEETING
DECEMBER 20, 2016
Purpose of the meeting: Regular meeting of the Lockport Township Water Board.
David Cooper, Chairman
Wayne Timm, Board Member
Lorrie Witt, Board Member
Paul Miller, Board Member
Mark Major, Lockport Township Rep
Pat Burke, McLellan and Strohm, Accountant
Scott King, System Operator
Rhonda Wright, Secretary
Call to order:
The December 20, 2016 meeting was called to order by Chairman David Cooper at 7:03 p.m.
An agenda was not available for this meeting.
Lorrie Witt made a correction to amend the minutes of 12/6/2016 to read “made a correction to amend the minutes…” and to correct New Business (C) to read “four square acres”. Paul Miller made a motion to approve the minutes as amended. Lorrie Witt seconded the motion. All in favor, motion passed.
Visitor’s Comments: Hunter Reece with North American Pump Company from Wakarusa, Indiana was present to provide information and a quote from this company. They would like to be considered to offer services of well drilling, well and pump repairs, electrical, and other services. The company has been in business since 1998. They were in the process of scheduling servicing when JPR was terminated. Scott King gave a favorable recommendation of service and pricing. Scott said their pricing is considerably cheaper than a competitor. Scott King believes well 2 is ready for service as it continues to have problems. They do have an electrician on staff.
- Currently 155 people have signed up for the Water Department Blog.
- Scott King met with Lyal Ward on 12/15/2016 to check the water meter. There was no active movement of the meter until a toilet was flushed. This caused the meter to run the correct amount for usage. Scott then used the handheld meter which also read correct amount for usage. Scott invited Lyal to attend the next water board meeting if he still had questions. Pat Burke then asked how to bill for the remaining balance due on his account. A vote of 5-0 passed to bill the customer for the full balance due.
- Pat Burke explained how rate increases have been handled in the past. Due to the recent approval of increased rates, she is questioning when the new rate becomes effective. In the past rate increases have been effective on September 1st. The rate increase is normally done on the 1st day of the month prior to the billing. For the January 2017 billing, meters were read in mid-December, thus causing the billing to be at the previous rate. It was decided the next billing cycle of 4/1/2017 will include the rate increase back to the mid December readings. For the remaining two years of the water usage increase, a September 1st change date will be used. The September reconsideration rate increase coincides with the bond payment.
- Pat Burke provided a copy of the water bill wording.
- Pat Burke provided copies of letterhead with one providing lines and one without lines. Pat questioned whether the board would like her office to print or to have professionally printed. As a more cost effective way, Lorrie Witt suggested her office print and charge for such versus hiring an outside company to print.
- During a recent Township audit, Scott McCollum with Seber Tans, PLC indicated the lack of segregation of duties was a matter for consideration. Pat Burke did state her office does use segregation of duties within the water board department. David Cooper asked Mark Major since the water board is charged for part of the audit bill that Scott McCollum come to a meeting and explain the audit. Mark indicated this could be a possibility. Mark went on to say the graphs provided in the audit are not very detailed.
- Wayne Timm asked David Cooper to contact Jim Tolfree since he has not responded to calls from Greg Millard. David will attempt to make contact with Jim.
System Operator’s report:
- Scott King said he checks the pumps daily and the generators weekly. Scott has also completed handheld meter readings, turned on water to a Wilbur Road property, repaired the broken hydrant on Buckhorn Road and completed one Miss Dig request.
There was no old business.
- David Cooper asked about ideas for 10 and 20-year capital improvement plans. Lorrie Witt said the board needs to find property to purchase for installation of a new well. Wayne Timm suggested talking with an engineer regarding the size of the main pipe and future needs. He also said a test well would be needed to indicate presence of water and quality of the water. The board would want to purchase property as close to the main line as possible. Lorrie Witt suggested talking with North American Pump Company regarding this issue. Katelyn with the DEQ is recommending starting to work on this as the system is pumping close to maximum compacity now.
Wayne Timm made a motion to adjourn the meeting at 7:50 p.m. Paul Miller seconded the motion. All in favor, motion passed.
Minutes Approved 1-3-2017