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LOCKPORT TOWNSHIP WATER BOARD MEETING 2-7-2017

 

LOCKPORT TOWNSHIP WATER BOARD MEETING

February 7, 2017

 

Purpose of the meeting:  Regular meeting of the Lockport Township Water Board.

 

Members Present:

                David Cooper, Chairman

                Wayne Timm, Board Member

                Paul Miller, Board Member

                Lorrie Witt, Board Member

Mark Major, Lockport Township Rep

Pat Burke, McLellan and Strohm, Accountant

Scott King, System Operator

                Rhonda Wright, Secretary

 

Members Absent:

                None

 

Call to order:

The February 7, 2017 meeting was called to order by Chairman David Cooper at 7:01 p.m.

 

Agenda Approval:

Wayne Timm made a motion to approve the agenda as submitted.  Mark Major seconded the motion.  All in favor, motion passed.

 

Meeting Minutes:

Lorrie Witt made a motion to accept the 1/3/2017 meeting minutes as written.  Paul Miller   seconded the motion.  All in favor, motion passed.

 

Accountant’s report:

  1. Accounts Receivable: Pat Burke said her office has received calls from water customers who want to be added to the call list for boil water notices. She spoke with a gentleman who owns two rental properties and would like to be added to the list.  One renter is pregnant and one is elderly.  The elderly renter does not use media for a source of information.  She is asking for direction from the board since the stipulation was for medical reasons or a business dependent on the water.  Pat also asked who will make the phone calls should she or her staff not be available.  Scott King said he can make the calls and that David Cooper has the emergency list with contact names.  A child care provider has also been asked to be on the list and Lorrie Witt feels this would be an acceptable reason to be added to the list.  Lorrie Witt suggested the landlord should sign up for the Blog and be responsible for contacting his renters if needed.    
  2. Accounts Payable: Pat Burke stated the monthly bills are the normal bills and are in the amount of $12,721.76. The bill for Bender Electric was for work performed on the pump.  Lorrie Witt made a motion to pay the bills in the amount of $12,721.76.  Paul Miller seconded the motion.  All in favor, motion passed.
  3. Financial Statements: Pat Burke presented the financial statements. 

                 Total Assets:             $7,216,489.47

                 Total Liabilities:       $120,057.96

                 Fund Balance:          $7,096,431.51

                 Monthly Expenses: $12,721.76

        Revenues are slightly less and expenses are up compared to last year but expenses are close the budget amount. 

Lorrie Witt made a motion to accept the Financial Statements as presented. Wayne Timm seconded the motion.  All in favor, motion passed.

  1. The system operation hours were 97.50. Lorrie Witt remarked that the hours look within reason.  The figure of -21.09% of water pumped but not billed during the 4th quarter was due to hydrant flushing.  Wayne Timm asked about a nitrate levels report that Jennifer with JPR had previously provided to the Board.  Scott King will now prepare the report and provide to the Board.
  2. Miss Dig totaled four hours for the month of January.
  3. There have been 44 shut off notices sent with 9 scheduled shut offs to be done. Lyal Ward has not made contact with the office nor paid his bill in the last week.
  4. No correspondence was received for the month other than the usual related business materials.

 

System Operator’s report: 

  1. Scott King has been checking pumps daily, completed one meter repair, flushed end hydrants, did the monthly water sample, and did the quarterly nitrate sample. All samples were good with the nitrate sample well below the required maximum of 10 parts per million. The State requires well 3 be sampled on a quarterly basis. 
  2. Northern Pump Company has made repairs to loose wires and corrected the problem of the modems not communication correctly. The repairs have corrected the problem with the pump. 

 

 Old Business:

  1. Pat Burke said the new contact system from Miss Dig is working well and she is happy with the result.
  2. David Cooper provided the document showing requirements to connect to water service. The $1,695 fee is to become part of the water service, the MXU, the meter, the yoke, and for Pat Burke’s office to set up the account.  Lorrie Witt would like to see fees charged based on size of home.  These requirements are for residential hook up and for business hook up there are separate requirements. 
  3. David Cooper made a motion to charge customers $250 for checking water service and testing the water samples should a customer request. Wayne Timm seconded the motion.  All in favor, motion passed.

 

New Business:

  1. Lorrie Witt questioned if generators started during the power outage in January and if there would be any problems when the power is restored after an outage. The generators do not shut off for approximately 2 minutes which helps stop possible power surges. 

 

Visitor’s comments:

There were no comments.

 

Adjournment:

Wayne Timm made a motion to adjourn the meeting at 8:02 p.m.  Paul Miller seconded the motion.  All in favor, motion passed.

 

Respectfully Submitted,

 

 

Rhonda Wright

Secretary

 

 

 

 

 

Minutes Approved 3-7-2017

By | 2017-06-22T15:38:10+00:00 March 11th, 2017|Water Department|Comments Off on LOCKPORT TOWNSHIP WATER BOARD MEETING 2-7-2017

Lockport Township Regular Meeting Minutes 01/09/2017

 

LOCKPORT TOWNSHIP REGULAR MEETING

January 9, 2017

 

Purpose of the meeting:  Regular monthly meeting of the Lockport Township Board.

 

Members Present:  Mark Major, Melissa Major, Mike Friesner, Beccy Friesner, Tammy Babcock,

                                    Theresa Gherna-Ankey, Paul Bungart, Doug Kuhlman, Dale Hutson, Rhonda Wright

 

Members Absent: None

 

Call to order: The January 9, 2017 meeting was called to order by Supervisor Mark Major at 7:00 p.m.

 

Mark Major lead the Pledge of Allegiance

 

Approval of Agenda:  Mike Friesner made a motion to accept the agenda as presented.  Tammy Babcock seconded the motion.  MOTION CARRIED 5-0.

 

Approval of Minutes:  Tammy Babcock made a motion to accept the meeting minutes of December 12, 2016 as presented.  Mike Friesner seconded the motion.  MOTION CARRIED 5-0.

 

Public Comments:

  1. Melissa Frye, 17135 Woodside Lane.  Melissa Frye is asking the Board to reconsider their stance on the proposed sports complex.  As a teacher, she believes the complex would be beneficiary to children.  She also believes the sports complex would benefit the majority of the people and would have economic benefits.    After reviewing documents pertaining to the annexation, she feels the expenses paid to date of approximately $50,000 are a misuse of taxpayer money.  She pointed out a nonresident of the Township has been calling the Township Attorney and the Township is charged for each of these calls.  She provided a poster showing her pros and cons, which included as pros economic growth, make the community a destination place, show dedication to the youth, and supporting the growth and development of the youth.  Cons included kids, trash, noise, lights and spending taxpayer money.  As for the cons, she feels these would still be a factor if the property was developed as residential. 
  2. TJ Baker, 17223 Cherokee Trail. TJ Baker also spoke in support of the sports complex.  He too is concerned about the amount of money the Township has spent so far.  He is asking the Board to direct the Attorney to only talk (listen) to the residents of the Township and not nonresidents.

 

Enforcement Officer Report:

  1. Doug Kuhlman provided the Board with a yearly Zoning Administration permit lot and the Zoning permits issued by Jurisdiction report. 
  2. There was no monthly code enforcement report as no enforcement work was done in the month of December.
  3. A letter to the Township Board regarding purchasing the property located at 58669 Ash Road was presented. The current owners would like the Township to purchase the property as they are in the process of a divorce.  This property is located within the area the Township is trying to revitalize as a manufactured housing community.  Doug Kuhlman provided a map showing properties in the area already purchased by the Township along with two properties currently in litigation.  He recommends the Township purchase the property at an offer of $3,500. Mike Friesner made a motion to purchase the property.  Paul Bungart seconded the motion.  Roll call vote:  Theresa-Yes, Mike-yes, Tammy-yes, Paul-yes, Mark-no.  MOTION CARRIED 4-1.
  4. A letter to the Township Board was presented for the property located at 56808 North Main. This letter recommended the Township exercise “First Right of Refusal” at the upcoming tax sale. Due to the fact, the Township has a lien on the property, the Township has the option to pay the delinquent taxes and acquire the property.  If the first right of refusal is not exercised, the property will then go up for tax sale.  There could be a possibility that the property is bought for less than the Township lien resulting in the Township losing money on the demolition costs already placed as a lien.  Theresa Gherna-Ankey questioned if the property can be used for anything other than leaving as vacant land.  This parcel can be developed as permitted in the zoning ordinances.  Approximate cost to purchase would be $3,500 to $4,000. Paul Bungart made a motion to purchase the property using the first right of refusal option. Theresa Gherna-Ankey seconded the motion.  Roll call vote:  Mike-yes, Mark-yes, Paul-yes, Tammy-yes, Theresa-yes.  MOTION CARRIED 5-0.  Mark Major made a motion for Mike Friesner to attend the tax sale and purchase the property.  Tammy Babcock seconded the motion.  All in favor.  MOTION CARRIED 5-0.

 

 

Assessors Report: 

  1. Dale Hutson provided the Analysis for Equalized Valuation report for Lockport Township.  He went on the explain that agriculture properties are going down 1.5% with commercial property up 8%, industrial property up 6%, and residential up 7.2%.    The taxable value cannot be higher than state equalized value. 
  2. Dale Hutson reviewed the AMR letter stating one item did not pass. The report was missing the signature of the secretary of the review board.  This should always be signed by the secretary and not the assessor.  He will reply by the due date stating this will be corrected going forward. 

 

Treasurers Report and Bills: 

  1. Mike Friesner reported the following monthly cash statement.

Checking balance $4,116.36 with $15,395.86 transferred from SMB account and checks drawn in the amount of $17,228.43.  Outstanding checks in the amount of $530.00.  Balance of accounts to date are checking account $1,753.75; SMB savings account $245,627.97 ($92,000 for fire truck fund, revenue Sharing ck $49,663.00 included in balance); Flagstar savings account $247,422.60; Horizon Bank CD $177,309.92; Kellogg Community Credit Union CD $75,359.39 and Three Rivers Banking Center CD $111,343.61 for a total of $858,817.28. 

Mike Friesner made a motion to accept the treasurers report as presented and pay the bills.  Paul Bungart seconded the motion.  MOTION CARRIED 5-0.

  1. Mike Friesner reported that he will now present the approved minutes of the 12/12/2016 Board meeting to the savings institutions to change the signature cards as noted in the minutes.
  2. The Horizon Bank certificate of deposit matured and has been rolled over at the rate of 0.50%.

 

P.A. 116:  Tammy Babcock reported she has received three applications for P.A. 116 approval.  Mike Friesner made a motion to approve forwarding the applications to the county for approvals.  Paul Bungart seconded the motion.  Roll call vote:  Tammy-yes, Paul-yes, Theresa-yes, Mike-yes, Mark-yes.  MOTION CARRIED 5-0.

 

Board of Review Reappointments:  The Board of Review members need to be reappointed every 2 years prior to the March review.  Mark Major made the motion to appoint Jim Tolfree, LouElla Hamilton and Gordon Adair as members with Charles Ross and Ervin Haithcock alternative members.  Mike Friesner seconded the motion.  Roll call vote:  Paul-yes, Mike-yes, Tammy-yes, Mark-yes, Theresa-yes. MOTION CARRIED 5-0.

 

Dump Passes for 2017: 

  1. As reported by Tammy Babcock last month, she received notice from Waste Management on an increase in fees.  However, they did not indicate the new rate.
  2. Dale Hutson will provide agricultural and residential property listing to Paul Bungart, Theresa Gherna-Ankney and Tammy Babock. Any Board member handing out a pass will contact Paul and Theresa with the information.
  3. Eligible property owners can receive two passes per year. Waste Management will bill the Township for only the passes used during the year.  The passes are good for the entire year.

Tammy Babcock made a motion to provide two passes to eligible property owners.  Mark Major seconded the motion.  Roll call vote:  Mike-yes, Mark-yes, Tammy-yes, Theresa-yes, Paul-yes.  MOTION CARRIED 5-0.

 

Committee Reports:

  1. Community Development-No meeting in December. 
  2. Intergovernmental Relations-Paul Bungart attending the meeting. Upcoming Chamber presentations are a leadership meeting and a building powerful team’s seminar.  The Chamber is offering discounted hockey tickets for the KWings game on 2/3/2016.  Tickets can be purchased at the Chamber office.
  3. Nottawa Library-Mike Friesner reported there are 30,096 items in the collection, the computer usage was 186, the library loaned out 226 items, and 2,150 people used the library. Lockport residents used the library 6,124 times in 2016, 403 in December.  The library donut day will be 1/18/2017.  They also offer a yoga program. 
  4. Planning/ZBA-Paul Bungart attended the planning board meeting. Meeting dates for 2017 and officers for 2017 were approved.  Meetings will be held in April, July and October.  The budget was discussed and will be approved during the April meeting.  The zoning board will meet on 2/9/2017 at 7:00 p.m. to begin the starting of the master plan.  The Planning Board is asking for a $10 per meeting raise.  Paul Bungart did not vote at this time because he will be voting at the Township level.  All other members voted for the pay raise.  The reasoning behind requesting a raise is because in 2016 they did not spend all of their budget. Mark Major tabled this item until next month for further due diligence. 
  5. SMCCI-No meeting in December.
  6. Three Rivers Library-Joe Nowicki attended the 12/21/2016 meeting at the Library. On 1/26/2017 a strategic planning meeting will be held.  7,732 people used the library, 4,287 items are in circulation, 497 e books were checked out, 183 children attended programs, there are 1,179 cardholders, the computers were used 1,139 and 419 items are on loan.  The library is waiting on design firm quotes and the staff is working on cleaning out old books.  The library fund has just over $1 million in funds.  Ancestry database has been renewed for another year.  Library staffing has been cut recently, however the new director has reviewed the budget, made a few adjustments (cutting some magazine subscriptions) and feels an increase in scheduled hours can be done.  The city is pushing the need to move from the current library location as the county would like to buy the building to expand the Commission on Aging.  Per the COA, they do not need the room and the library director, staff and board members do not want to move.  Some updating to the building would need to be done if they do not move.  The current Horizon Bank building on Portage Ave is an option along with Southern Michigan Bank building on Main St. 
  7. Centreville Fire Department: Mark Major attended the meeting and provided copies of the 2016/2017 and 2017/2018 budget proposals.  The 2017/2018 budget includes capital outlay for equipment increase from $6,750 in 2016 to $34,000 in 2017.  The increase would be applied toward the future purchase of a new pump to be installed on the existing truck.  The current pumper truck has an outdated pump and the department would like to upgrade for repair cost savings.  Lockport Townships share of ownership is .188% and the proposed budget would be $33,667.12.  All other budget items are in line with previous years’ budgets. 

Mike Friesner made a motion to approve the budget as proposed in the amount of $33,667.12.  Paul Bungart seconded the motion.  Roll call vote:  Tammy-yes, Paul-yes, Theresa-yes, Mike-yes, Mark-yes.  MOTION CARRIED 5-0.

  1. Water Department-Mark Major attending the water board meetings on 12/21/2016 and 1/3/2016. North American Pump Company attending the 12/21 meeting as a possible new company offering supplies and repair services.  Pat Burke explained that the recent audit presented by Seber Tans was not correct in reporting the water department does not have segregation of duties.  Her office does delegate different duties to staff so segregation is within compliance standards.  The Board approved changing the semimonthly meetings to monthly meetings beginning in February.  Repairs and maintenance of the system is continuing.  The operators are doing a good job.
  2. Website-Melissa Major reported the Township Board meeting agenda is posted on the website 24 hours prior to the monthly meeting.

 

Old Business:  None

 

New Business:  None

 

Adjournment: Mike Friesner made a motion to adjourn the meeting at 8:31 p.m.  Tammy Babcock seconded the motion.  MOTION CARRIED 5-0.

 

The next regular scheduled meeting is 2/13/2017 at the Township hall. 

 

Respectfully Submitted,

 

 

Rhonda Wright

Deputy Clerk

 

 

Minutes Approved:  2-13-2017

 

By | 2017-06-22T15:38:11+00:00 February 20th, 2017|General Information|Comments Off on Lockport Township Regular Meeting Minutes 01/09/2017

Lockport W

 

LOCKPORT TOWNSHIP WATER BOARD MEETING

JANUARY 3, 2017

 

Purpose of the meeting:  Regular meeting of the Lockport Township Water Board.

 

Members Present:

                David Cooper, Chairman

                Wayne Timm, Board Member

                Paul Miller, Board Member

                Mark Major, Lockport Township Rep

Pat Burke, McLellan and Strohm, Accountant

                Rhonda Wright, Secretary

 

Members Absent:

                Lorrie Witt, Scott King

 

Call to order:

The January 3, 2017 meeting was called to order by Chairman David Cooper at 7:03 p.m.

 

Agenda Approval:

Mark Major made a motion to approve the agenda as submitted.  Paul Miller seconded the motion.  All in favor, motion passed.

 

Meeting Minutes:

Wayne Timm made a motion to accept the 12/20/2016 meeting minutes as written.  Mark Major seconded the motion.  All in favor, motion passed.

 

Accountant’s report:

  1. Accounts Receivable: Pat Burke said her office has received a few calls questioning why the meter fee and capital improvement fee did not show on the current billing.  Since the billing contained more information this period requiring the need to consolidate space the meter fee and capital improvement fee were combined as one line item on the billing.  On the Account Aging report Lyal Ward’s past due balance is less than the last report due to the fact the Board had approved a boil water credit and this credit was more than the current quarterly billing. 
  2. Accounts Payable: Pat Burke stated the monthly bills are the normal bills and are in the amount of $10,919.24. Mark Major questioned if the amount due Midwest Energy Cooperative was an actual reading or estimated reading and Pat looked at the bill to determine it was an actual reading.  Midwest Energy Cooperative service is for well 3 and AEP service is for well 2 and the tower. Wayne Timm said well 3 has been running the most.  Pat Burke reminded everyone her office would like time sheets the day before the meeting date.     Wayne Timm will check with Jennifer Ransbottom on how much JPR has paid Jim Tolfree for reading meters. Pat Burke asked about paying Mark Major as she has not paid him for the past meetings.  Mark Major is a board member and should be paid accordingly.  She will process the past due amount with the next payroll. 
  3. Financial Statements: The financial statements are preliminary as not all information was available at time of preparation.  Pat Burke will contact Treasurer Mike Frieser about transferring money from the savings account to the checking account.  A lump sum amount is transferred a couple times per year.  The balance for Arbor Financial is from the 11/30/2016 statement. A new statement was not available as of the date the statements were prepared. 

                 Total Assets:             $7,225,237.39

                 Total Liabilities:       $115,383.91

                 Fund Balance:          $7,109,853.48

                 Monthly Expenses: $10,919.24

Wayne Timm made a motion to accept the Accountants Reports and pay the bills.  Paul Miller seconded the motion.  All in favor, motion passed.

  1. The system operation hours summary includes only Scott King’s and Wayne Timm’s hours.  This will be updated at the next meeting.
  2. Pat Burke receives two email messages just after midnight each night from Miss Dig. She called Miss Dig to ask if these emails could be sent at a different time.  Miss Dig told her they could be stopped but not sent a different time and that Miss Dig does not suggest stopping the midnight EOD audit email notifications.  Pat suggested stopping the email notifications and having her check the Miss Dig system account each day.  Pat also recommended that the ticket email notifications be sent directly to Scott King rather than having them sent to her and having her forward the tickets to Scott.  As has been the practice Scott will notify Pat of the response to post for the ticket(s) and Pat will post the response to Miss Dig system.  The law requires emergency ticket response be made and posted with Miss Dig within 3 hours.  Non-emergency ticket responses must be made and posted within 3 days.  Mark Major made a motion that EOD audit email notification be stopped, that Scott King receive the ticket email notifications and that Pat Burke review the reports each morning.  Wayne Timm seconded the motion.  All in favor, motion passed. 
  3. Correspondence was received from Riverside Church requesting a donation. The Board chose not to donate. 
  4. Pat Burke reviewed the recent audit report from Seber Tans, PLC that was presented to the Lockport Township Board. She reported the numbers are the same as her office reported and that comments in the report in regards to lack of segregation of duties are not accurate to the water department.  Controls are in place for segregation of duties.  The $300,000 excess in cash is not for operation purposes but for capital improvements. 

 

System Operator’s report: 

Scott King has been checking pumps, rereading meters, and system maintenance.  In December 3,802,000 gallons were pumped. 

 

Old Business:

  1. There have been no new blog notification sign ups within the last month. Current number signed up are 155.
  2. The request for phone numbers on this billing statement has netted some numbers. Pat Burke’s office will update the system with the phone numbers.    

 

New Business:

  1. Pat Burke received a call from Bruce Muehlberger regarding hook up procedures.  He is currently quoting a new home construction in Tamarac Subdivision.  The fee to hook up is $1,695 however no written procedures or specifications are known.  Paul Miller suggested we should have an approved excavation company, with a possible second company, performing all hook ups.  A system operator should also be present when hook up is made.  Mark Major asked David Cooper if he would come up with procedures and specifications.  David agreed to work on these.  David will also contact Bruce Muehlberger and discuss. 
  2. David Cooper made a motion to change the semi-monthly board meetings to a monthly meeting effective immediately. Mark Major seconded the motion. All in favor, motion passed.  The next board meeting will be February 7, 2017.
  3. Mark Major asked about the recent road box that was replaced near Greenmark Equipment. He stated the box is too high and could possibly be damaged with snow removal.  David Cooper said he will look at possible alteration to correct. 
  4. David Cooper has prepared a capital improvement project plan. This plan along with a copy of the meeting minutes need to be submitted to Katelyn with DEQ.  David Cooper made a motion to submit the 5 to 20-year capital improvement plan as written.  Wayne Timm seconded the motion.  All in favor, motion passed. 

Visitor’s comments:

There were no comments.

 

Adjournment:

Wayne Timm made a motion to adjourn the meeting at 7:56 p.m.  Paul Miller seconded the motion.  All in favor, motion passed.

 

Respectfully Submitted,

 

 

Rhonda Wright

Secretary

Minutes Approved 2-7-2017

 

 

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By | 2017-06-22T15:38:13+00:00 February 12th, 2017|General Information|Comments Off on Lockport W

Lockport Township Board Regular Meeting Minutes 12/12/2016

LOCKPORT TOWNSHIP REGULAR MEETING

DECEMBER 12, 2016

 

Purpose of the meeting:  Regular monthly meeting of the Lockport Township Board.

 

Members Present:  Mark Major, Melissa Major, Mike Friesner, Beccy Friesner, Tammy Babcock, Theresa Gherna-Ankey, Paul Bungart, Doug Kuhlman, Dale Hutson, Rhonda Wright

 

Members Absent: None

 

Call to order: The December 12, 2016 meeting was called to order by Supervisor Mark Major at 7:00 p.m.

 

Mark Major lead the Pledge of Allegiance

 

Approval of Agenda:  Mike Friesner made a motion to amend the agenda to add Scott McCollum with Seber Tans, PLC after Public Comments.  Paul Bungart seconded the motion.  MOTION CARRIED 5-0.

 

Approval of Minutes: Theresa Gherny-Ankey noted a change to the meeting minutes should be made to the Enforcement section regarding the seminar on 12/6/2016.  The correct meeting time should be 1:00-3:30 p.m.  Paul Bungart made a motion to accept the amended minutes of the November 14, 2016 regular meeting.  Mike Friesner seconded the motion.  MOTION CARRIED 5-0.

 

Public Comments:  Ray and Annie Signorello presented Mark Major with the American flag and Michigan flag that both flew over the Capitol on his first day as the elected supervisor.  Ray also thanked Mark Major for coming forward and taking over as acting Supervisor when Ray stepped down earlier this year. 

 

Accountant Report:  Scott McCollum with Seber Tans, PLC presented the Board with the audit statement ending 6/30/2015.  This included a power point presentation, the financial statements and supplementary information, SAS 114 letter and SAS 115 letter.   Key audit areas included cash, accounts payable, revenues, accounts receivable, special assessments, expenses, and required disclosures.  The general fund was approximately $1.1 million and the water fund was approximately $364,000.  He stated these were healthy positive numbers.  The only deficiency, which is true of all other township audits, would be segregation of duties.  This is because only one person is collecting revenues.  He stated Mike Friesner has his contact information if anyone has questions.

 

Mike Friesner thanked Ray Signarello for the clean audit since this was during his time as Supervisor.

 

Enforcement Officer Report:  Doug Kuhlman reported from the monthly ordinance violation report that listing #13 has ignored all correspondence regarding clean up.  There have been homeless people on the property also.  The owner of listing #12 claims notice went to the wrong address.  The Judge has ordered the building department to inspect the property. Listing #11 has been damaged by the property owner.  The police have been called for problems at the property.  Listing #10 was a burning ordinance that went to court last week, however owner did not show.  Judge said to continue with case because the owner has warrants and once arrested can be made to pay fines associated with the property.  Under open investigations, listing #7 is a large house under construction that the owner is now in a divorce situation.  He asked Doug Kuhlman to send him a letter regarding violations.  No ticket has been issued to date.  There are three new cases, two of which are rental properties that the owner lives out of town and was not aware of the problems. 

 

Doug Kuhlman reported he attended the medical marijuana seminar on 12/6 at the Fetzer Center.  There are five types of licenses including the store, transporter, processor, tester and grower.  The amount of tax revenue a municipality would receive from the state has been decreased.  The law states if the municipality does not want to allow grow operations they do nothing, however if they choose to allow, zoning ordinances need to be approved.    If the township receives any kind of correspondence from the State, contact Doug Kuhlman immediately.  He believes legalizing of marijuana will be on the ballot in 2018.  He recommends not allowing grow operations within the Township.  Theresa Gherna-Ankey also attended and said it was a good seminar.  She feels the Township should wait and see how other municipalities handle.

 

Assessors Report:  Dale Hutson reported he is preparing for the board of review meeting on 12/14/2016.  Tammy Babcock questioned how the appointment of board of review committee members works.  Dale Hutson said that appointments are made in odd years and should be reappointed prior to next board of review in the odd year.  The appointments are for two years and committee members should be sworn in within 10 days or by the meeting date at the latest.  If a member is replaced, the new appointment would be for the current term only. 

 

Treasurers Report and Bills:  Mike Friesner reported the following monthly cash statement.

Checking balance $1,753.75 with a $43,114.87 transferred from SMB account and checks drawn in the amount of $41,258.25.  Outstanding checks are $2,263.61.  Balance of accounts to date are checking account $1,753.75; SMB savings account $210,562.31 ($92,000 for fire truck fund); Flagstar savings account $247,328.33; Horizon Bank CD $177,220.58; Kellogg Community Credit Union CD $75,245.87 and Three Rivers Banking Center CD $111,343.61 for a total of $823, 454.45. 

Mike Friesner made a motion to accept the treasurers report as presented and pay the bills.  Mark Major and Theresa Gherna-Ankey both seconded the motion.  MOTION CARRIED 5-0.

 

Mike Friesner said that all bank accounts need to be updated with current Board members.  These changes are to remove Ray Signarello (Supervisor) and Wayne Timm (Clerk) and to add Supervisor Mark Major, Treasurer Mike Friesner and Clerk Tammy Babcock.  The accounts to be changed are held at Southern Michigan Bank, Flagstar Bank, Horizon Bank, Kellogg Community Federal Credit Union and Three Rivers Banking Center (aka Sturgis Federal Bank and Trust).  Deputy Treasurer Rebecca Friesner will need to be added at Southern Michigan Bank for online banking only.

Mike Friesner made a motion to change the bank accounts to show current Board members.  Tammy Babcock seconded the motion.  Roll call vote:  Paul-yes, Theresa-yes, Mark-yes, Tammy-yes, Mike-yes.  MOTION CARRIED 5-0.

 

Waste Management:  Tammy Babcock has received correspondence from Waste Management that rates are going up, although they did not indicate the new amounts. 

 

Committee Assignments:  The following committee assignments have been made:

Website – Melissa Major.  Mark Major made a motion to appoint Melissa Major to website committee.  Mike Friesner seconded the motion.  MOTION CARRIED 5-0.

Community Development-Mark Major, Theresa Gherna-Ankey.  Mark Major made a motion to appoint Mark Major and Theresa Gherna-Ankey to community development committee.  Mike Friesner seconded the motion.  MOTION CARRIED 5-0.

Intergovernmental Relations-Paul Bungart.  Mark Major made a motion to appoint Paul Bungart to intergovernmental relations committee.  Theresa Gherna-Ankey seconded the motion.  MOTION CARRIED 5-0.

Planning-Paul Bungart.  Mark Major made a motion to appoint Paul Bungart to planning committee.  Mike Friesner seconded the motion.  MOTION CARRIED 5-0.

Three Rivers Library-Joe Nowicki.  Mark Major made a motion to appoint Joe Nowicki to Three Rivers Library committee.  Mike Friesner seconded the motion.  MOTION CARRIED 5-0. 

ZBA and Elections are required of the Township Clerk to attend.

Dump passes-Paul Bungart and Theresa Gherna-Ankey.  Mark Major made a motion to appoint Paul Bungart and Theresa Gherna-Ankey to dump passes committee.  Mike Friesner seconded the motion.  MOTION CARRIED 5-0.

Three Rivers Fire-Mark Major and Paul Bungart.  Mark Major made a motion to appoint Mark Major and Paul Bungart to Three Rivers Fire committee.  Mike Friesner seconded motion.  MOTION CARRIED 5-0.

Roads-Mark Major and Mike Friesner.  Paul Bungart made a motion to appoint Mark Major and Mike Friesner to roads committee.  Tammy Babcock seconded motion.  MOTION CARRIED 5-0.

 

Dale Hutson offered to make a PDF list of all property addresses to cross reference for dump passes. 

 

Mark Major stated the roads that would be part of the roads committee will be all township roads and not primary roads. 

 

Annie Signorello asked who makes the decision to when roads are plowed.  Mark Major said the decision is made by Chris Minger and Mike Harris at the road commission.  The board commissioners do not make the decision. 

 

Committee Reports:

A. Community Development-Wayne Timm did attend the meeting and reported they had a speaker who suggested officials go out within their municipality and thank business owners.

B. Intergovernmental Relations-no one attended the meeting.

C.  Centreville Fire Board-Mark Major attended the 11/16/2016 meeting. Next year’s budget was discussed along with the department wanting to put a mechanical pump on truck allowing them to pump from truck to truck.  A new mechanical pump would cost approximately $30,000.  They would like to replace the first out truck which is a 1991 in the next 5 years.  The current building would not accommodate the height of a new truck so they would have to order a custom build, which would be more expensive, or look at modifications to building.  Other options they are looking at would be to build a pole barn where the existing parking lot is located or purchase another piece of property.  The next meeting is 1/12/2017.

D.Nottawa Library-Mike Friesner reported there are 30,085 items in the collection, the computer usage was 233, the library loaned out 471 items, and 3,374 people used the library. The library does a donut day on the 3rd Wednesday after the 1st Monday of each month at 9:30 a.m. 

E.  Planning/ZBA-no meetings.

F.  SMCCI-Ed Schrader reported the accounting firm of Walker, Fluke and Sheldon PLC has begun the annual audit for the fiscal past year and should have their report in January. Interviews are being conducted with three applicants for the part-time position in the Tuscola office.  Administrator Chris Hamilton felt that the Village of Vicksburg could be interested in joining SCMCII in the near future.  Activities in both offices, especially Athens, have been brisk the past month.  The offices are looking for a few more good, qualified code inspectors.  Members discussed and agreed to a policy to cover a procedure for meeting cancellation in the event of severe weather.  There was no other business, public comment or further board discussion.  Ed Schrader did suggest making a Township policy for meeting cancellations.

G.  Supervisors Meeting-Mark Major attended the supervisors meeting on 11/17/2016 at the White Pigeon Township Hall. The Branch/St. Joseph County Health Department was in attendance.  Road conditions were the main topic.  The County is looking to fill a road commission board position.

H.  Three Rivers Library-Joe Nowicki attended the 11/29/2016 meeting at the Library. Casual Friday attire was discussed along with snowplowing and the secretary stepping down.  On 1/26/2017 a strategic planning meeting will be held.  Overdue fines will be discounted by ½ if paid in December.  There are 1,116,547 total items, 8,473 people used the library, 4,544 items are in circulation, 513 e books where checked out, 261 children attended programs and 62 young children attended programs.  The next meeting will be 12/21/2016.

I.  Water Department-Mark Major attending the water board meeting on 12/6/2016. Repairs are being made with Scott King, David Cooper and Greg Millard making many of the repairs.  A broken hydrant has been replaced and another one was damaged by a vehicle.  The DEQ reports are up to date.  The board agreed that payment due dates on a weekend or Holiday will move back a shut off until the 2nd business day after the weekend or Holiday.  The water board is recommending the Township board approve a water usage increase of Social Security COLA or 5% whichever is greater for the next 3 years.  This would be an increase to the average water bill of $8 per year and generate approximately $8,000 in revenue.  This would be to build revenue for repairs and future improvements.  Theresa Gherna-Ankey asked if Tamarac residents will stop paying the service fee of $32 after the bond is paid off.  Mark Major indicated this would be removed, however not to say it would not be replaced.  However, this would then apply to all water department customers.  Mike Friesner questioned if the bond can be paid off early but David Cooper said that the CD funds available could not be used because it belongs to all customers not just Tamarac customers.  The bond was originally required by the DEQ to be paid by Tamarac customers only.

Paul Bungart made a motion to assess each customer the Social Security COLA or 5% whichever is greater for 3 years beginning 01/01/2017.  Tammy Babcock seconded the motion.  Roll call vote:  Mike-yes, Tammy-yes, Theresa-yes, Paul-yes, Mark-yes MOTION CARRIED 5-0.

J.  Website-Melissa Major had nothing to report.

 

Old Business:  None

 

New Business:  Tammy Babcock has looked into new name plates for the board members.  The internet company mynameplates.com quoted $8.95 per plate and $5 for holder with free shipping.  She did check with Joey at Centreville and their cost was more.  Mike Friesner and Mark Major would like to keep the business local.  Doug Kuhlman would like to see name plates for ZBA and planning commission too.  David Cooper would like for the water board. 

Mark Major made a motion to spend up to $300 for name plates and holders.  Mike Friesner seconded the motion.  Roll call vote:  Theresa-yes, Paul-yes, Mark-yes, Tammy-yes, Mike-yes.  MOTION CARRIED 5-0.

Tammy Babcock received correspondence from the Michigan Township Association regarding upcoming classes.

 

The post office box address on the county website is for the water board and not the Township.  Tammy Babcock will contact Vicki Allen at the courthouse to have this information and current board member information updated.

 

Adjournment: Mike Friesner made a motion to adjourn the meeting.  Tammy Babcock seconded the motion.  MOTION CARRIED 5-0.

 

The next regular scheduled meeting is 1/9/2016 at the Township hall. 

 

Respectfully Submitted,

Rhonda Wright

Deputy Clerk

 Minutes Approved:  1-9-2017

 

 

 

 

By | 2017-06-22T15:38:13+00:00 January 14th, 2017|General Information|Comments Off on Lockport Township Board Regular Meeting Minutes 12/12/2016

Lockport Township Water Board Meeting Minutes 12/20/2016

LOCKPORT TOWNSHIP WATER BOARD MEETING

DECEMBER 20, 2016

 

Purpose of the meeting:  Regular meeting of the Lockport Township Water Board.

 

Members Present:

                David Cooper, Chairman

                Wayne Timm, Board Member

                Lorrie Witt, Board Member

                Paul Miller, Board Member

                Mark Major, Lockport Township Rep

Pat Burke, McLellan and Strohm, Accountant

                Scott King, System Operator      

Rhonda Wright, Secretary

 

Members Absent:

                None

 

Call to order:

The December 20, 2016 meeting was called to order by Chairman David Cooper at 7:03 p.m.

 

Agenda Approval:

An agenda was not available for this meeting.

 

Meeting Minutes:

Lorrie Witt made a correction to amend the minutes of 12/6/2016 to read “made a correction to amend the minutes…” and to correct New Business (C) to read “four square acres”.  Paul Miller made a motion to approve the minutes as amended.  Lorrie Witt seconded the motion.  All in favor, motion passed.

 

Visitor’s Comments:  Hunter Reece with North American Pump Company from Wakarusa, Indiana was present to provide information and a quote from this company.  They would like to be considered to offer services of well drilling, well and pump repairs, electrical, and other services.  The company has been in business since 1998.  They were in the process of scheduling servicing when JPR was terminated.  Scott King gave a favorable recommendation of service and pricing.  Scott said their pricing is considerably cheaper than a competitor.  Scott King believes well 2 is ready for service as it continues to have problems.  They do have an electrician on staff. 

 

Accountant’s report:

  1. Currently 155 people have signed up for the Water Department Blog.       
  2. Scott King met with Lyal Ward on 12/15/2016 to check the water meter.  There was no active movement of the meter until a toilet was flushed.  This caused the meter to run the correct amount for usage.  Scott then used the handheld meter which also read correct amount for usage.  Scott invited Lyal to attend the next water board meeting if he still had questions.  Pat Burke then asked how to bill for the remaining balance due on his account.  A vote of 5-0 passed to bill the customer for the full balance due.        
  3. Pat Burke explained how rate increases have been handled in the past. Due to the recent approval of increased rates, she is questioning when the new rate becomes effective.  In the past rate increases have been effective on September 1st.  The rate increase is normally done on the 1st day of the month prior to the billing.  For the January 2017 billing, meters were read in mid-December, thus causing the billing to be at the previous rate.  It was decided the next billing cycle of 4/1/2017 will include the rate increase back to the mid December readings.  For the remaining two years of the water usage increase, a September 1st change date will be used.  The September reconsideration rate increase coincides with the bond payment. 
  4. Pat Burke provided a copy of the water bill wording.
  5. Pat Burke provided copies of letterhead with one providing lines and one without lines. Pat questioned whether the board would like her office to print or to have professionally printed.  As a more cost effective way, Lorrie Witt suggested her office print and charge for such versus hiring an outside company to print.
  6. During a recent Township audit, Scott McCollum with Seber Tans, PLC indicated the lack of segregation of duties was a matter for consideration. Pat Burke did state her office does use segregation of duties within the water board department.  David Cooper asked Mark Major since the water board is charged for part of the audit bill that Scott McCollum come to a meeting and explain the audit.  Mark indicated this could be a possibility.  Mark went on to say the graphs provided in the audit are not very detailed. 
  7. Wayne Timm asked David Cooper to contact Jim Tolfree since he has not responded to calls from Greg Millard. David will attempt to make contact with Jim.

 

System Operator’s report:

  1. Scott King said he checks the pumps daily and the generators weekly. Scott has also completed handheld meter readings, turned on water to a Wilbur Road property, repaired the broken hydrant on Buckhorn Road and completed one Miss Dig request.    

 

Old Business:

There was no old business. 

 

New Business:

  1. David Cooper asked about ideas for 10 and 20-year capital improvement plans.  Lorrie Witt said the board needs to find property to purchase for installation of a new well.  Wayne Timm suggested talking with an engineer regarding the size of the main pipe and future needs.  He also said a test well would be needed to indicate presence of water and quality of the water.  The board would want to purchase property as close to the main line as possible. Lorrie Witt suggested talking with North American Pump Company regarding this issue.  Katelyn with the DEQ is recommending starting to work on this as the system is pumping close to maximum compacity now.   

 

Adjournment:

Wayne Timm made a motion to adjourn the meeting at 7:50 p.m.  Paul Miller seconded the motion.  All in favor, motion passed.

 

Respectfully Submitted,

Rhonda Wright

Secretary

 Minutes Approved 1-3-2017

 

By | 2017-01-14T12:00:22+00:00 January 14th, 2017|Water Department|Comments Off on Lockport Township Water Board Meeting Minutes 12/20/2016

Lockport Township Water Department Meeting Minutes 12/6/2016

LOCKPORT TOWNSHIP WATER BOARD MEETING

DECEMBER 6, 2016

 

Purpose of the meeting:  Regular meeting of the Lockport Township Water Board.

 

Members Present:

                David Cooper, Chairman

                Wayne Timm, Board Member

                Lorrie Witt, Board Member

                Paul Miller, Board Member

                Mark Major, Lockport Township Rep

               Pat Burke, McLellan and Strohm, Accountant

                Scott King, System Operator      

               Rhonda Wright, Secretary

 

Members Absent:

                None

 

Call to order:

The December 6, 2016 meeting was called to order by Chairman David Cooper at 7:02 p.m.

 

Agenda Approval:

Lorrie Witt made a motion to approve the agenda as submitted.  Wayne Timm seconded the motion.  All in favor, motion passed.

 

Meeting Minutes:

Lorrie Witt made a motion to amend the minutes of 11/15/2016 to include the total assets of $7,266,710.71, total liabilities of $120,527.09 and fund balance of $7,146,183.62.  Wayne Timm made a motion to approve the agenda as amended.  Lorrie Witt seconded the motion.  All in favor, motion passed.

 

 

Accountant’s report:

  1. Accounts Payable:  Pat Burke provided the Account Aging report.  She pointed out that customers who spend the winter months outside of the state have paid ahead.        
  2. Accounts Receivable:  Lyal Ward paid the amount required by the Board.  The account aging report reflects the current balance.  Scott King will contact the owner to check the meter for any problems.      
  3. Financial Statements:   Total assets                        $7,250,967.32

Total liabilities                 $121,366.20

Fund Balance                     $7,129,601.12

Monthly Expenses          $14,256.72

Lorrie Witt made a motion to pay the outstanding bills in the amount of $14,256.72.  Paul Miller seconded the motion.  All in favor, motion passed.     

  1. The certificate of deposit in the amount of $158,231.70 has been moved to Arbor Financial.
  2. Pat Burke reported that revenue is up due to water usage. Expenses, including repairs and maintenance have also increased year to date.    
  3. Water Usage: Pat Burke presented the cubic feet of water billed report.  The numbers for the third quarter are estimated as no readings for August and September were available.  She will look at the thumb drive again to see if numbers are posted.  Wayne Timm believes the water pumped but not billed from 7/2015 to 6/2016 may have been caused from water leaks and possible hydrant flushing on Wilbur Road.  Mark Major asked if there is comparison with the power bill and water usage.  This may indicate why amount of water pumped and water billed are different.  Scott King will check on this possibility. 
  4. Pat Burke provided the system operations summary for the months of October and November 2016. She then asked if more item details should be provided on the report.  Lorrie Witt suggested leaving as is for now but to keep watch and change as needed.  Repair costs should be broken down as repairs to the system, repairs to other items and repairs that need to be charged to the customer.  The hydrant on Wilbur Road has been repaired.  Pat Burke will continue to provide the system operations summary report.
  5. Miss Dig requests are down for the month with 14 requests and operator’s hours of 10 ½ hours.
  6. The only correspondence received was from a company wanting to extend warranty coverage to water customers. The board thought this was not needed. 
  7. Pat Burke read the wording requesting customers contact the office if they have medical equipment that requires water from the system and would need to be contacted during a boil water notice. This will be included in the next billing cycle.  Also, included will be a notice requesting customers to provide in writing a working phone number.

 

Lorrie Witt made a motion to approve the financial reports as submitted.  Wayne Timm seconded the motion.  All in favor, motion passed.

 

System Operator’s report:

  1. Scott King reported that two valves have been replaced and the hydrant on Wilbur Road has been repaired. Daily readings on the wells are being done.  He reported that graffiti has been removed from the pump house.  Lorrie Witt has a product that will remove graffiti. Greg Millard will pick up the product.
  2. The grant paperwork requesting funds to provide a security system has been submitted.
  3. David Cooper reported the emergency response list is in the process of being updated. He will finish after any additional names and numbers of customers needing to be notified have been received during the next billing cycle.  This will need to be sent to the DEQ after completion. 

 

Old Business:

  1. Currently 155 people have signed up for the Water Department Blog. Five of these are administrative accounts. 
  2. Pat Burke reported the new signature cards for the bank have been completed.
  3. The certificate of deposit opened with Arbor Financial will pay a rate of 1.25%
  4. Pat Burke reported the balance of the capital improvement bond has three remaining payments and will be paid off 9/2019.

 

New Business:

  1. Discussion was made regarding due dates that fall on the weekend or Holiday and whether the due date should be extended or wait the extra day prior to shut offs.  Because the due date is already printed on the statement, it was determined the best practice would be to move shut off day to the second business day after the weekend date or Holiday. 

Lorrie Witt made a motion to change the shut off day if the due date falls on a weekend or Holiday to the next Tuesday.  Wayne Timm seconded the motion.  All in favor, motion passed.

  1. Mark Majors asked what the average water usage bill runs. It was determined the average bill is $40.25.  He proposed an increase to water usage billing of Social Security COLA amount or 5%, whichever is greater for three years.  This would increase the average bill by $8 per year and increase revenue approximately $8,000 per year.

Lorrie Witt made a motion to recommend to the Township Board a proposed increase in the water usage fee of Social Security COLA or 5% whichever is greater for three years beginning with next billing cycle.  Paul Miller seconded the motion.  All in favor, motion passed.

Mark Majors will present this increase to the Township Board at the next meeting. 

  1. Lorrie Witt questioned how many acres would be needed to install a new well.  Lockport Township zoning requires four acres.
  2. Mark Majors invited new Lockport Township Trustee Theresa Gherna-Ankey to attend the meeting. Theresa Gherna-Ankey did express that residents of the Tamarac subdivision felt let down by not being notified of the boil water notice in a timely manner.  She did ask for explanation for the meaning of loss of pressure and what warrants a boil water notice.  Loss of pressure could cause some type of contamination to enter the water system via back pressure.  Boil water notices are required by the DEQ.  A pipe break would not require a boil notice because it is isolated to a smaller area. 
  3. Mark Majors feels the water board has made positive changes since replacing JPR.

 

Visitors Comments:

There were no comments.

 

Adjournment:

Wayne Timm made a motion to adjourn the meeting at 8:12 p.m.  Paul Miller seconded the motion.  All in favor, motion passed.

 

Respectfully Submitted,

 

 

Rhonda Wright

Secretary

 

 

 

 

 

Minutes Approved 12/20/2016 as corrected to show the following:

Meeting mintues:  Lorrie Witt made a correction to amend the minutes of 11/15/2016 to include the total assets of $7,266,710.71, total liabilities of $120,527.09 and fund balance of $7,146,183.62.  Wayne Timm made a motion to approve the agenda as amended.  Lorrie Witt seconded the motion.  All in favor, motion passed.

 

New Business (C):  Lorrie Witt questioned how many acres would be needed to install a new well.  Lockport township zoning requires four square acres. 

 

 

By | 2016-12-20T21:08:59+00:00 December 20th, 2016|General Information|Comments Off on Lockport Township Water Department Meeting Minutes 12/6/2016

Lockport Township Water Department Meeting Minutes 11/15/2016

LOCKPORT TOWNSHIP WATER BOARD MEETING

NOVEMBER 15, 2016

 

Purpose of the meeting:  Regular meeting of the Lockport Township Water Board.

 

Members Present:

                David Cooper, Chairman

                Wayne Timm, Board Member

                Lorrie Witt, Board Member

                Paul Miller, Board Member

                Mark Major, Lockport Township Rep

Pat Burke, McLellan and Strohm, Accountant

                Rhonda Wright, Secretary

 

Members Absent:

                None

 

Call to order:

The November 15, 2016 meeting was called to order by Chairman David Cooper at 7:01 p.m.

 

Agenda Approval:

Wayne Timm made a motion to approve the agenda as submitted.  Lorrie Witt seconded the motion.  All in favor, motion passed.

 

Meeting Minutes:

Lorrie Witt made a motion to accept the 11/1/2016 meeting minutes as written.  Wayne Timm seconded the motion.  All in favor, motion passed.

 

Accountant’s report:

  1. Accounts Payable:  Pat Burke received a bill from JPR on 11/14/2016, previously billed 10/4/2016, showing the check had not been received by their office.  The board agreed to place a stop payment on previous check and reissue.  The City of Three Rivers also did not receive their funds from October billing.  Since approval was made at the 11/1/2016 board meeting to reissue the check, Pat Burke will place a stop payment on previous check and reissue.  Pat reported that expenses are higher this year than in 2015 and stated that water usage revenue is higher than budgeted.      
  2. Accounts Receivable:  Pat Burke stated that Lyal Ward has paid the original amount due on the delinquent billing, however since Scott King was not at meeting he could not give any further update.      
  3. Financial Reports:   The financial report shows $7,266,710.71 in total assets with $14,916 for monthly accounts payable of which $3,031 are wages.  A certificate of deposit in the amount of $158,065.74 matured and will be moved to Arbor Financial on 11/17/2016.  There is still $90,000 plus interest owed on the capital improvement bond.   
  4. There has been 70 shut off notices issued. 
  5. Miss Dig:  There have been 7 Miss Dig requests since the last meeting. 
  6. Correspondence:  Pat Burke indicated that the only correspondence received have been the accounts payable bills.     

 

Lorrie Witt made a motion to pay outstanding bills in the amount of $14,916.  Paul Miller seconded the motion.  All in favor, motion passed. 

 

System Operator’s report:

  1. Bacteria samples have been completed are at acceptable levels.
  2. The contractor has been contacted to repair the hydrant on Wilbur Road but the work has not been completed to date.
  3. David Cooper said he has contacted Doug Kuhlman regarding the grant money available but he is waiting to hear the amount.
  4. The DEQ is questioning assessment reports from May and July. Further information should be coming.
  5. The $32 quarterly fee charged to Tamarac customers was required from the DEQ at the time the water system was installed. Paul Miller provided Mark Major with a letter so a Township can decide to pursue any FOIA requests.  Wayne Timm would like all customers to be charged a fee at the end of the bond to use toward future maintenance.  David Cooper said this would be referred back to the Township Board for an determination when the time comes. 
  6. David Cooper questioned whether the bond can be paid off early using current liquid assets since this money belongs to all 711 customers not just Tamarac customers. Upon further discussion, it was determined that the language within the bond states it cannot be paid off early.  The bond matures 9/2019. 
  7. Pat Burke did receive a phone call asking about the current safety of the water.
  8. David Cooper read a letter of resignation from Jim Tolfree.

 

Old Business:

  1. The invoices have been updated with the new system operator’s information and the numbers for Miss Dig.  Pat Burke will order the new supply.
  2. Pat Burke has received the operators new credit card and has activated the account.
  3. Currently 147 people have signed up for the Water Department Blog.
  4. A boil water notification list for customers who depend on the water for business use, nursing home, school and medical equipment will be compiled. A notice will be included in the next billing cycle notifying customers to contact the Water Department if they are needing to be added to the list for medical reasons during a failure.  Pat Burke will bring wording for the notice to the next meeting for approval.  It is not always possible to post this information on the Blog immediatley.  Scott King, Greg Millard and David Cooper will make the phone calls should there be a failure. 
  5. Mark Major will be the new Lockport Township representative and Wayne Timm will be a Board Member.

 

New Business:

  1. Sprint no longer sends a monthly bill via mail which caused the operators phone to be shut off temporarily. Lorrie Witt suggested the monthly payment be set up with payment from the credit card.  Pat Burke does receive a notification every time there is a credit card charge.  She will set up for automatic payment. 
  2. David Cooper provided the new message pads that the operator will leave at a customer’s home. These will give the necessary information as to who was at the property and how to contact that person.
  3. Since the election is now over, Pat Burke will update bank signature cards. This will be done after 11/20/2016 when the new Township Board is sworn in. 
  4. The certificate of deposit with Century Bank has been closed and will be moved to Arbor Financial.
  5. As indicated on the water billing, the payment is the 21st of the month, but because of past problems with the mail Pat Burke does check the postage date if received within a few days of the 21st. If US Post Office mark is on or before the due date, late fees are not charged.  If the bill is late a 10% late fee is charged to the account and may be paid with the next quarterly billing. There is a $30 shut off notice fee added for sending the shut off notice.  Before water service can be restored after having been shut off the customer must pay the bill amount plus the late fee, shut off notice fee, disconnect fee and reconnection fees.  Should the customer pay the bill immediately while the operator is still within the area and before the water has been shut off, the reconnection fee will not be charged. 
  6. Paul Miller has ordered 3 safety vests.

 

 Visitor’s Comments:

Irene Gunnick addressed the Board regarding her account.  She has an automatic payment set up for $110 per quarter, however the bill was an additional $14.98.  This was not paid, resulting in the late fee, shut office notice fee, disconnect fee and the reconnection fee being charged to the customer.  A certified letter was sent to the customer indicating water would be shut off 11/5/2016.  The certified letter shows signed by Roger Gunnick but they are disputing with the postal service the signature.  Roger Gunnick was at work at said delivery time.  The letter was signed for on 10/28/2016 but she did not find until 11/6/2016, the same day as shut off.  After the water was shut off, she made payment at McLellan and Strohm’s office who in turned contacted the operator and water was restored the same day.  She is requesting that the fees be removed because the payment was only shorted $14.98.  The Board approved a credit of the $30 reconnection fee because Dave and Scott were still in the area when the account balance was paid.  The Board denied a credit for disconnection fee.  Lorrie Witt stated that when the initial Water Board regulations were established it stated the Township requires all bills to be paid in full at the due date.  A suggestion was made to make the bills not due on a weekend.  Notices regarding late fees, disconnect fees and reconnection fees are provided on the back of the bill. 

 

Adjournment:

Wayne Timm made a motion to adjourn the meeting at 8:16 p.m.  Paul Miller seconded the motion.  All in favor, motion passed.

 

Respectfully Submitted,

 

 

Rhonda Wright

Secretary

 

 

 

 

 

Minutes Approved: 12-6-2016 as amended to show the Accountant’s Report (C)

Total Assets       $7,266,710.71

Total Liabilities $120,527.09

Fund Balance     $7,146,183.62

 

 

By | 2017-06-22T15:38:14+00:00 December 19th, 2016|Water Department|Comments Off on Lockport Township Water Department Meeting Minutes 11/15/2016

Lockport Water Board Meeting Minutes 11/01/2016

LOCKPORT TOWNSHIP WATER BOARD MEETING

NOVEMBER 1, 2016

 

Purpose of the meeting:  Regular meeting of the Lockport Township Water Board.

 

Members Present:

                David Cooper, Chairman

                Wayne Timm, Lockport Township Rep

                Lorrie Witt, Board Member

                Paul Miller, Board Member

                Pat Burke, McLellan and Strohm, Accountant

                Scott King, System Operator

                Rhonda Wright, Secretary

 

Members Absent:

                None

 

Call to order:

The November 1, 2016 meeting was called to order by Chairman David Cooper at 7:01 p.m.

 

Agenda Approval:

The agenda was not formally approved at this meeting.

 

Meeting Minutes:

Wayne Timm made a motion to accept the 10/18/2016 meeting minutes as written.  Paul Miller seconded the motion.  All in favor, motion passed.

 

Accountant’s report:

  1. Accounts Payable:  The monthly listing of bills was provided with a correction of $9,100 to McLellan and Stohm.  The correct accounts payable amount should be $13,922.32.  The amount listed for Frontier is an estimate since the meeting is on the first day of the month and a bill has not been generated.  Payroll will be generated in the next few days.  The amount to Scott King is mileage reimbursement.  The Capital One billing is postage for current water billings and mailing of shut off notices. 
  2. Accounts Receivable:  The accounts receivable aging report was presented and discussed.  Seventy customers have been issued shut off notices, which is higher than normal.  One customer who paid an odd amount has been advised to pay the fees to bring account current and to stop any further fees from being charged.  Pat Burke did advise one customer to e mail her request to have the account shut off fee waived, however she has not received the e mail. One property has been placed on the current year tax roll and another will be next year.  Both properties are bank owned.  Scott King and David Cooper were scheduled to meet with a customer at 5:30 tonight, however the customer was not home.  Scott King will call to re-schedule a meeting. 
  3. Financial Reports:   No financial report was available for this meeting because McLellan and Strohm’s offices were without power during the area wide power outage.
  4. The check issued to the City of Three Rivers may have been lost in the mail so Pat Burke will re-issue another.  JPR has not cashed the check from last month. 
  5. Miss Dig:  There were 16 Miss Dig requests resulting in 11 hours of operator’s time marking areas. 
  6. Correspondence:  Pat Burke received a letter from Miss Dig indicating customers are using the wrong phone number.  The correct numbers are 811 or 800-482-7171. 

 

Pat Burke received a letter from the Township Attorney regarding the operator being an employee vs an independent contractor.  It has been determined that it is better to have as an employee.

 

Pat Burke questioned whether she should forward notices of upcoming workshops to Scott or if he receives them at his position with Constantine Water.  He does receive the notices and would advise if he would like to attend any workshops.  

 

Lorrie Witt made a motion to pay outstanding bills in the amount of $13,922.32.  Paul Miller seconded the motion.  All in favor, motion passed. 

 

System Operator’s report:

Scott King reported the system is running satisfactorily at this time.  He reported 3,247,000 gallons of water was pumped and all 186 hydrants have been flushed.  One hydrant on Wilbur Road does need to replaced and that all the hydrants need to painted next summer. 

 

David Cooper made a motion to replace the Wilbur Road hydrant.  Wayne Timm seconded the motion.  All in favor, motion passed. 

 

A switch has been replaced in the pump of Well 2.  Wayne does not feel this was a fix.  A low-level alarm was sounded on Sunday morning; however, this did not result in any problems.

 

David Cooper has updated the emergency contingency plan phone listing.  He is also trying to find a second chlorine supplier. In speaking with Katelyn from the DEQ, it was determined that the $25,000 funds already spent does count toward the Capital Improvement Fund and the future $30,000 will also count.   

 

David Cooper made a motion to recommend hiring Scott King as an employee to the Township Board.  Lorrie Witt seconded the motion.  All in favor, motion passed. 

 

Old Business:

  1. Currently 142 people have signed up for the Water Department Blog. The Blog address is lockporttwpwaterdept.wordpress.com
  2. Pat Burke and Scott King did open the thumb drive from JPR, although some items could not be viewed. It did contain a lot of information that appeared to be old.  Pat Burke will keep in a secure location if needed in the future.
  3. The recommendation to the Township Board for a new member has been tabled until the next meeting.
  4. The phone message has been updated with new emergency contact numbers.
  5. Pat Burke will be ordering new invoices changing JPR to Scott King as operator. She will also add the correct telephone numbers for Miss Dig.
  6. Paul Miller has contacted Public Image for pricing on shirts and coats. Pricing for safety yellow tee shirts will be $8.25 for Small – XLarge and $9.75 for XXLarge.  There is a $20 one time screen set up fee and a minimum order of 12 shirts.  Jackets would need to be supplied and a fee of $8.50 is for embroidery.  Lorrie Witt volunteered to look at cost to supply reflective vests. 

 

Wayne Timm made a motion to order three shirts for both Scott King and Greg Millard and an additional six shirts for future use.  Paul Miller seconded the motion.  All in favor, motion passed. 

  1. Lorrie Witt will be making picture identification badges. These will be used with a clip cord for easy use as identification.   

 

New Business:

  1. Pat Burke currently has a Capital One credit card for business use and asked if one should be obtained for Scott to use.  David Cooper said Scott does need a credit card. 
  2. Mark Major, Lockport Township acting Supervisor, informed the board that a possible $5,000 grant is available and suggested this be used for a security alarm system at the well houses. He advised that Doug Kuhlman can help with the grant paperwork and David Cooper volunteered to contact Doug.   

 

 

 

Visitor’s Comments:

There were no comments.

 

Adjournment:

Wayne Timm made a motion to adjourn meeting at 7:38 p.m.  Paul Miller seconded the motion.  All in favor, motion passed.

 

Respectfully Submitted,

 

 

Rhonda Wright

Secretary

 

 

 

 

 

Minutes Approved: 11-15-2016

 

 

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By | 2017-06-22T15:38:20+00:00 November 27th, 2016|Latest Township News|Comments Off on Lockport Water Board Meeting Minutes 11/01/2016